Pennsylvania law Sections 4322 and 4323 outline the procedures for destroying obsolete records and the standards for reproducing and preserving records of permanent value. Records can be destroyed legally, with certain historical documents transferred to designated repositories. Reproduction methods must ensure long-term accessibility, especially for records of permanent value.
Yes, records required to be maintained can be destroyed in accordance with Pennsylvania law, provided the destruction follows the prescribed procedures and rules.
Yes, records of permanent value must be preserved, often through reproduction, and transferred to designated historical repositories if they are of historical significance.
Records can be reproduced using photostatic, photographic, micrographic, microfilm, microcard, miniature photographic, optical, electronic, or other approved methods that ensure long-term accessibility.
The City Archivist for Philadelphia and the Pennsylvania Historical and Museum Commission for other counties are responsible for determining if original records have historical significance.