Oregon Revised Statutes Chapter 326 § 326.561 — Standardized

Standardized method for creation, collection, use, maintenance, disclosure, transfer and access of student data; rules. (1) The Department of Education shall develop and implement a standardized method to be used by school districts, education service districts and the department to electronically create, collect, use, maintain, disclose, transfer and access student data from multiple platforms. (2) The method developed and implemented under this section must: (a) Facilitate easy and fast electronic transfers of student records; (b) Facilitate the interoperability of electronic health records that are education records and facilitate the ability of school districts and education service districts to effectively maximize Medicaid billing; (c) Minimize existing and future reporting burdens for school districts and education service districts by streamlining reporting requirements when possible; (d) Minimize the likelihood that a new record will be created for a student when the student transfers to, or is placed in, a different educational setting; (e) Ensure that the department has the ability to access student data for research purposes; and (f) Establish student data standards to further the purposes described in subsection (1) of this section. (3) The method developed and implemented under this section must allow for the collection of at least the following types of student data: (a) Student name and state identification number; (b) Student demographic information; (c) Student statewide assessment data; (d) Student course completion data; (e) Student education records; (f) Student individualized education programs, as defined in ORS 343.035, and student plans, as developed in accordance with section 504 of the Rehabilitation Act of 1973, 29 U.S.C. 794, and any evaluations, reevaluations, examinations or assessments made to determine eligibility for or to provide an individualized education program or a student plan; (g) Student daily attendance data, including data on the uses of removals of students from the classroom setting, abbreviated school days and exclusionary discipline practices; and (h) Student medical alerts and other health data necessary for state reporting. (4) The department shall provide to school districts and education service districts training on the method developed and implemented under this section in the manner prescribed by the State Board of Education by rule. (5) The State Board of Education shall adopt any rules necessary for the administration of this section. [2025 c.567 §1] Note: Sections 2 and 4, chapter 567, Oregon Laws 2025, provide: Sec. 2. For the purpose of developing the method for electronically creating, collecting, using, maintaining, disclosing, transferring and accessing student data as required under section 1 of this 2025 Act [326.561], the Department of Education: (1) Must establish student data standards to further the purposes of the method. (2) Must ensure that the method is developed, which may be accomplished by entering into an intergovernmental agreement or a contract with a public or private entity for the development of the method. (3) Shall ensure that the method reduces or eliminates redundancies related to student data and that the method is compatible with local methods related to student data that are in place prior to the implementation of the method. (4) Shall ensure, during the transition to the method, that: (a) The integrity and security of student data is maintained; and (b) School districts and education service districts are provided with technical support to transition to the method. (5) Shall establish a schedule to: (a) Test and implement the method. (b) Adequately train school district and education service district staff in the use of the method. (c) Ensure that school districts and education service districts are prepared to fully implement the method at the later of: (A) The date when the Department of Education first enters into a contract to provide a standardized method to share student data; or (B) The date of the expiration of a contract between a school district or an education service district and a student information systems provider. (6) Shall establish a technical advisory committee to assist in the development and implementation of the method. The committee shall: (a) Include the following members appointed by the Superintendent of Public Instruction or the superintendent’s designee: (A) A representative of a statewide organization that represents school administrators; (B) A representative of a statewide organization that primarily represents licensed teachers; (C) A representative of a statewide organization that primarily represents classified educators and educator staff; (D) A representative of a statewide organization that represents school nurses; (E) A representative of school health providers that are not school nurses; (F) A special