doc_2669307

WINDERMERE POLICE DEPARTMENT GENERAL ORDER This order consists of the following: 1. Purpose 2. Policy 3. Procedures 1. Purpose The purpose of this policy is to document the activities of agency personnel in enforcement -related activities accurately . 2. Policy It is the policy of the Windermere Police Department to document incidents efficiently . Documentation shall preserve the reputation and integrity of the agency and improve the overall rate of corrections. Efficient documentation includes the use of technology to complete agency forms when possible. 3. Procedures A. A report serves as a record of an event as explained by the victim or complainant or as observed by the responding officer. B. All officers shall be trained in the usage of Agency forms. C. An electronic report utilizing the appropriate Agency form following this policy and/or the Agency report writing training shall be written to document the following: [26.09M -(A)] 1. All crimes, incidents , and other situations requiring written / electronic documentation that the officer may encounter during a work shift. 2. The taking into custody of evidence or other property. Effective Date: November 2 , 2025  Rescinds  Amends 14.3 (October 16, 2022) Number: 14.3 SUBJECT : Field Reporting Print Date: 11/02/25 Distribution: All Personnel Review Month : October 14.3, Page 2 3. All arrests. 4. All crime scenes require processing, investigation, or the collection of evidence of property. 5. All vehicle tows. 6. All Baker and Marchman Act custody incidents . 7. All trespass warnings issued, with a printed copy for the trespasser. 8. All vehicle crashes require officer documentation following Agency policy. 9. All victim/witness statements. 10. All signed/sworn waivers/affidavits 11. Other required documents or Agency fo rms D. Forms 1. Agency forms utilized for the field reporting of crimes and incidents and their usage shall be as follows : [26.09M -(B)] a. Incident/Offense Report 1. Used to document all crimes, incidents , and other situations the officer may encounter during their work shift. b. Supplemental Form 1. Used for additional information or a continuation of the narrative from the Incident Report Form. c. Property Form 1. Used to document evidence or other property taken into custody . 2. Used as a receipt to document the taking of property from an individual. 3. Used to maintain the chain of custody of evidence. 14.3, Page 3 d. Vehicle Tow Form 1. Used to document the towing of a vehicle and property within. e. False Alarm Notice 1. Used to document response to an alarm. 2. Electronic call notes may be utilized in place of a False Alarm Notice. f. Statement Form 1. Used to document crime or incident witness statements. g. Statement Continuation 1. Used to supplement the Statement Form. h. Charging Affidavit 1. Used to provide the State Attorney’s Office information to charge persons with a crime. i. Notice to Appear 1. Given to suspects in misdemeanor cases instead of a physical arrest. j. Trespass Warning Form 1. Used to document incidents involving person(s) trespassing on private property. 2. Printed copy to the trespasser to submit to records. k. Crash Report, Short Form Crash Report 1. Used to document vehicle crashes. l. Baker Act (Form 52), Transportation to Receiving Facility 1. Used to document persons taken into custody according to the Baker Act. m. Warrant Affidavit Form 14.3, Page 4 1. Used to attest to information when applying for a warrant. n. Waiver & Affidavits Form Used for the following: 1. Miranda Warning 2. Consent to Search 3. False Information Affidavit 4. Vehicle loss or Damage Release 5. Declination of Intent o. Marchman Act Form 1. Used to document persons taken into custody according to the Marchman Act. p. Field Interview Report (FIR) 1. Used to document field interviews and contacts. q. Juvenile Civil Citation 1. Used as a diversion program for qualified misdemeanor offenses in lieu of a physical arrest. 2. When officers complete Agency forms , all applicable sections of the document shall be completed. Since the Agency uses forms from several different entities , there may be sections of conditions not utilized by Agency personnel. [26.09M -(D)] a. All required information shall be entered in the appropriate sections(s) of the form(s). b. Forms are preferred to be computer typed ; if circumstances dictate , they may be handwritten . c. At a minimum , the following shall be included in all Incident / Offense Reports : [26.09M -(C)] 1. Date and time of the reported incident. 2. Type of incident reported. 14.3, Page 5 3. Location of incident. 4. Name, address, phone numbers, and emails of victims/witnesses/complainants if available. 5. A thorough and articulative narrative accurately depicts pertinent information about the incident. E. Report Submission The procedure for submitting and process ing field reports shall be as follows : [26.09M -(E)] 1. Field personnel will complete the report as fully as possible . Reports should be