Policy Text
WINDERMERE POLICE DEPARTMENT
GENERAL ORDER
Effective Date: August 30, 2022 New Policy
Amends Number: 9.5
Subject : Agency Property and Inventory Control
Print Date: 08/30/22
Distribution: All Personnel
Review Month: August
This order consists of the following:
1. Purpose
2. Policy
3. Procedures
1. Purpose
This purpose of this policy is to verify all property owned by the Windermere Police
Department is properly accounted for and maintained.
2. Policy
The Windermere Police Department is committed to effective management of all agency
owned property. This will be accomplished through a structured system to control
receipt, accountability, issue, maintenance, storage and disposal of property.
3. Definitions
A. Accountable Property – Tangible property valued at less than $1,000.00 that is
recorded and acknowledged, by signature , (e.g., uniforms, chemical agents, ASP
batons, etc.).
B. Fixed Assets – Tangible Property valued at $1,000.00 or greater and certain other
items which because of their nature may require additional accountability are
assigned an asset number and listed in the agency’s inventory system.
9.5, Page 2
4. Procedures
A. Fixed Assets
1. The receipt of any property intended for use and/or ownership of the
Windermere Police Department is coordinated through the Deputy Chief
or designee.
2. Newly acquired items will be inspected to confirm completeness and to
determine condition .
3. Items determined to be a fixed asset will be assigned a Windermere Police
Department asset number and tagged.
4. In instances where the nature or design of an item does not lend itsel f to
tagging, the item will be inventoried by use of a unique identifier code.
5. Information pertaining to the newly acquired asset will be entered and
tracked on the Windermere Police Department’s designated database.
B. Inventory
An annual inventory of all Windermere Police Department Property will be
conducted in accordance with FS 274.02 by the Deputy Ch ief or designee.
C. Items acquired through grants must provide the following information in the
recipient’s inventory system:
1. Description of property
2. Serial number
3. Source of funding
4. Who the title vests with
5. Acquisition date
6. Cost of the property
7. Percentage of the total cost funded by the grant
8. Location
9.5, Page 3
9. Condition of the property
10. Disposition
Chief David A. Ogden
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