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Page 1 of 118 Personnel Policies and Procedures Last Revised: May 12, 2022, November 14, 2022 Page 2 of 118 TABLE OF CONTENTS PREAMBLE ............................................................................................................................ 4 CHAPTER I. GENERAL PROVISIONS Policy 1.1. Applicability of the Policies and Procedures of this Personnel Manual .................................................................................... 5 Policy 1.2. Amendments of the Policies and Procedures .......................... 6 Policy 1.3. Construction of the Personnel Manual .................................... 7 CHAPTER II. DEFINITION OF TERMS Policy 2.1. Definitions ............................................................................... 8 CHAPTER III. ADMINISTRATION OF THE POLICIES AND PROCEDURES Policy 3.1. Responsibility for Administration of the Policies and Procedures ........................................................................... 13 Policy 3.2. Administration of Examinations or Tests ............................... 14 CHAPTER IV. RECRUITMENT AND HIRING OF EMPLOYEES Policy 4.1. Equal Employment Opportunity ............................................ 15 Policy 4.2. Workplace Makeup ............................................................... 17 Policy 4.3. Probationary Period ……………………………………………..18 Policy 4.4. Temporary Employees .......................................................... 19 Policy 4.5. E-Verify ................................................................................. 20 Policy 4.6. Anti-Nepotism ....................................................................... 21 Policy 4.7. Employment of Minors .......................................................... 22 Policy 4.8. Minors Community Service Hours ......................................... 23 CHAPTER V. COMPENSATION PLAN FOR POLICE OFFICERS Policy 5.1. Compensation Plan for Police Officers .................................. 24 CHAPTER VI. COMPENSATION FOR EMPLOYEES Policy 6.1. Types of Employment and Eligibility for Benefits ................... 26 Policy 6.2. Hours of Work ....................................................................... 28 Policy 6.3. Work Periods ........................................................................ 30 Policy 6.4. Employee Travel and other Official Expenditures Compensation Plan .............................................................. 31 Policy 6.5. Overtime/Compensatory Time .............................................. 32 Policy 6.6. Holiday Pay .......................................................................... 33 Policy 6.7. Time Records ....................................................................... 34 Policy 6.8. Payroll Deductions ................................................................ 35 Policy 6.9. Pay Periods .......................................................................... 37 Policy 6.10. Retirement System ............................................................... 38 Policy 6.11. Workers Compensation ........................................................ 39 Policy 6.12. Group Insurance ................................................................... 40 TOWN OF WINDERMERE PERSONNEL POLICIES AND PROCEDURES Personnel Manual Page 3 of 118 CHAPTER VII. LEAVE Policy 7.1. Holiday Leave ....................................................................... 41 Policy 7.2. Vacation Leave ..................................................................... 43 Policy 7.3. Sick Leave ............................................................................ 46 Policy 7.4. Longevity Administrative Leave ............................................ 48 Policy 7.5 Leave under the Family Medical Leave Act........................... 50 Policy 7.6. Military Leave ....................................................................... 53 Policy 7.7. Time Off to Vote ................................................................... 54 Policy 7.8. Jury/Court Leave .................................................................. 55 Policy 7.9 Bereavement Leave .............................................................. 56 CHAPTER VIII. OTHER PERSONNEL RELATED SUBJECTS Policy 8.1. Disability Accommodation/Reasonable Accommodations for Qualified Disabled Individuals .......................................... 57 Policy 8.2. Religious Accommodation .................................................... 59 Policy 8.3. The Genetic Information Nondiscrimination Act of 2008 ....... 61 Policy 8.4. Open Door Policy for Town Employees ................................ 62 Policy 8.5. Performance Evaluations for Town Employees ..................... 63 Policy 8.6. Physical Examinations .......................................................... 65 Policy 8.7. Outside Employment ............................................................ 66 Policy 8.8. Political Activity ..................................................................... 67 Policy 8.9. Non-Solicitation Policy ......................................................... 68 Policy 8.10. Solicitations .......................................................................... 69 Policy 8.11. Department Policies and Procedures .................................... 71 Policy 8.12. Use of Town Telephone Systems ......................................... 72 Policy 8.13. Use of Cell Phones for Town Employees .............................. 73 Policy 8.14. Use of Town’s Electronic Systems, Including Electronic Mail (E-Mail) ......................................................................... 75 Policy 8.15. Social Media ......................................................................... 79 Policy 8.16. Use of Town Mail System ..................................................... 83 Policy 8.17. Personal Appearance/Dress code ........................................ 84 Policy 8.18. Use of Town-Owned Motor Vehicles ..................................... 85 Policy 8.19. Violence in the Workplace .................................................... 87 Policy 8.20. Visitors/Pets or Animals in the Workplace ............................ 89 Policy 8.21. Prohibited Discrimination, Unlawful Harassment (Including Sexual Harassment) and Retaliation ..................................... 90 Policy 8.22. Smoking (including Vaping) and Smokeless Tobacco Use ........................................................................ 94 Policy 8.23. Contributions and Honorariums ............................................ 96 Policy 8.24. Employee Ethics ................................................................... 97 Policy 8.25. Recycling ............................................................................ 100 Policy 8.26. Grievance Procedure ................................