doc_1835970

WINDERMERE POLICE DEPARTMENT GENERAL ORDER Effective Date: October 1, 2013  New Policy  Amends Number: 17.1 SUBJECT: Department Security Print Date: 10/01/13 Distribution: All Personnel Accreditation Standards: This order consists of the following: 1. Purpose 2. Policy 3. Definitions 4. Procedures 1. Purpose The purpose of this policy is to establish standards and procedures for maintaining the security of the Windermere Police Department. 2. Policy It is the policy of this department to appropriately provide for the safety of employees, visitors and the safeguarding of equipment and data. 3. Definitions A. Access Device – Any device used to gain entry into the police department, e.g., access cards, ele ctronic key fobs, and standard keys. B. Access Level – Specific privileges to enter an area within the police department as authorized by the Chief of Police, or his designee. Access levels are granted on the basis of need and position and may include time of day and other restrictions. C. Control Access Coordinator (CAC) – The designee responsible for authorizing access level privileges. 17.1, Page 2 4. Procedures A. Members shall carry their badges and identification cards on their persons at all times, except when impractical or dangerous to their safety or to an investigation. They shall furnish their name to any person requesting that information, except when t he withholding of such information is necessary for the performance of police duties or is authorized by proper authority. Members not wearing department approved uniforms shall display issued identification at all times when in the police department. Identification will be displayed on or above the waist or hanging from a lanyard or chain. B. Members shall not allow unauthorized persons to follow them through open doors. Members shall not allow individuals public access into the police department ex cept during normal business hours. Unless authorized for operational purposes, individuals shall not be given access into secured areas. Any persons not in uniform or not displaying proper department identification (ID) should be stopped, questioned, a nd escorted to the main public entrance to be signed in for a visitor’s pass. C. Government emergency services personnel from other agencies must display their agency ID or credentials at all times. When in the police department, government emergency services personnel do not need to be escorted. D. All other guests or visitors, to include media personnel, must be escorted and shall not be allowed to roam within the police department. Employees signing in a visitor are responsible for them and shall maintain contact with them at all times. All media personnel shall display their credentials while in the police department. E. All exterior and interior doors that are normally secured must remain secure. Doors may be propped open momentarily to allo w entry of bulky or cumbersome items but must be secured before leaving the area. At no time will any propped door be left unattended. F. The CAC will issue access devices and levels to newly hired personnel upon review of this policy. The CAC will main tain appropriate documentation for all access devices. G. The CAC will issue an access device to non -employees with the approval of the Chief of Police. The CAC shall maintain access devices issued to non -employees. H. Unescorted contractors and vendor s working in the police department shall successfully pass a background check, conducted by the CAC, prior to beginning 17.1, Page 2 work. In exigent circumstances, contractors or vendors may be escorted or issued a temporary access device to expedite the completion of the job. In these cases, the access device shall not be kept overnight and must be checked out and returned each day . I. Members will use only their issued access device to gain entry to the police department. Under no circumstance will access devices be loaned, given to, or transferred to another person without the authorization of the Chief of Police or CAC. J. Acce ss devices shall not be left unattended or unsecured. It shall be the member’s responsibility to immediately report lost or unaccounted for access devices to the CAC via chain of command. K. At any given time, members shall only be authorized one activ e electronic access device, unless authorized more by the Chief of Police. L. Access levels will be determined by the CAC according to the individual’s assignment and/or for operational necessity. The CAC is responsible for notifying the Chief of Police of authorized access levels. Anyone seeking access privileges to an area shall send written authorization to the Chief of Police. M. Supervisors shall contact the Chief of Police to request appropriate changes whenever an employee is suspended, resign s, or is terminated from the department. In these cases, the Chief of Police, or his designee shall collect department owned access devices. In cases of termination and resignation the access device should be turned over immediately to the Chief of Po lice.