Policy Text
POLICE
DEPARTMENT
CHAPTER
EL PORTAL
38
PLA
VILLAGE OF EL PORTAL POLICE DEPARTMENT
DEPARTMENTAL ORDERS
EFFECTIVE DATE
5/1/2018
REVISED
CHIEF OF POLICE
RONNIE HUFNAGEL
TITLE: COMPUTER ACCESS AND INTERNET USAGE
PURPOSE:
SCOPE:
POLICY:
To establish guidelines concerning the proper use of department information systems, intranet,
Internet connection, and Criminal Justice Information Services (CJIS).
This order applies to all El Portal Police Department members.
To ensure effective and lawful use of police department information systems, intranet, Internet
connection, and Criminal Justice Information Services. To ensure that access and use of CJIS is in
conformance with CJIS User Agreements and other applicable user agreements.
PROCEDURE:
A. COMPUTER UTILIZATION AND SECURITY:
1.
2.
3.
4.
5.
Department information systems, intranet, Internet connection, and Criminal Justice
Information Services shall only be accessed and utilized by authorized department
members for official police department business.
The use of department information systems, intranet, Internet connection and
Criminal Justice Information Services is a privilege and not a right. Therefore, their
use can be revoked at any time at the discretion of the appropriate Section Command
Staff Member.
Computer usage and activity, including email and messaging, is subject to be
monitored, audited, and recorded at any time. It may also be public record. Use of
the system indicates consent to monitoring and recording.
Department information systems are configured to ensure that only authorized
personnel can add, change, or remove component devices, network connections, and
remove or alter programs.
Department information systems are configured to prevent multiple concurrent
active sessions for one user identification for all applications including those
applications accessing Criminal Justice Information.
1
}
POLICE
DEPARTMENT
CHAPTER
EL PORTAL
38
FLA
VILLAGE OF EL PORTAL POLICE DEPARTMENT
DEPARTMENTAL ORDERS
EFFECTIVE DATE
5/1/2018
REVISED
CHIEF OF POLICE
RONNIE HUFNAGEL
TITLE: COMPUTER ACCESS AND INTERNET USAGE
6.
All department members accessing department computer systems shall utilize a
separate and distinct password. Passwords shall:
a.
Be a minimum length of eight (8) characters.
b.
Not be a dictionary word or proper name.
C.
Not be the same as the User ID.
d.
Expire within a maximum of 90 calendar days.
e.
Not be identical to the previous twelve (12) passwords.
f.
Passwords shall not be shared with anyone.
7.
8.
9.
10.
11.
12.
Department members are responsible for the security of issued computers,
peripherals and their passwords. The loss or theft of any department computer or
peripheral shall be immediately reported to a supervisor. The Chief of Police will also
be informed. The Chief will them contact member of the Information Technology Unit
shall be immediately contacted.
While logged into the department computer system, a user shall be responsible for
all activity that occurs on the system while logged in as that specific user. When
leaving a computer unattended, users shall lock or log off the workstation.
Except as authorized by the Chief of Police or designee for investigative purposes,
department members shall not view, upload, download, store, print, or distribute
obscene, pornographic, or sexually explicit material, or any material with rude,
inflammatory, threatening, or disrespectful language.
All work product accomplished using department information systems is the property
of the El Portal Police Department. Department members shall not remove the record
copy of any information from department information systems without prior
approval of the Chief of Police or designee.
Users are responsible for the security and integrity of data obtained through
department information systems that has been saved to portable media devices or
storage media.
Users shall power off all computers and peripherals at the end of each workday.
Computers and peripherals identified by members of the Information Technology
2
}
POLICE
DEPARTMENT
CHAPTER
EL PORTAL
FLA
38
VILLAGE OF EL PORTAL POLICE DEPARTMENT
DEPARTMENTAL ORDERS
EFFECTIVE DATE
5/1/2018
REVISED
CHIEF OF POLICE
RONNIE HUFNAGEL
TITLE: COMPUTER ACCESS AND INTERNET USAGE
13.
14.
15.
16.
Unit as mission critical shall not be powered off.
Damage to any computer or peripheral shall be immediately reported to a supervisor,
and the Chief of police. The Chief will reported it to the I.T. Help Desk.
Those department members whose computers or peripherals have been damaged or
rendered inoperable due to neglect or misuse shall be subject to disciplinary action,
including the cost of repair or replacement.
Violations of any part of this policy may result in the loss of access to department
information systems, intranet, and Internet connection, and disciplinary action up to
and including termination. Additionally, unauthorized use of Criminal Justice
Information Services could result in criminal and/or civil penalties.
The Command Staff Member responsible for the Information Technology Unit will
direct a member of the Information Technology Unit to conduct an annual audit of all
access passwords for the computerized central records system as well as any access
violations. (CFA 34.13M)
B. UNACCEPTABLE USES:
1.
Unacceptable uses of department information systems (DAVID & ELVIS,) intranet, and
Internet connection include, but are not limited to:
a.
b.
C.
d.
e.
Engage in any illegal act or violate any City policy, state or federal law or
CJIS Security