Policy Text
POLICY
105.0SICK/LATE POLICIES AND PROCEDURES
REVISED: 11 /2011
REVISED: 4/2019RELATED POLICIES:
Reviewed and Revised by Chief David
Magnusson 4/2019
A.SICK
1.It is the policy of the El Portal Police Department that sick leave not be considered a right which
an employee may use at his/her discretion, but rather as a privilege which shall be allowed only
in case of personal sickness or disability or in the case of illness in the immediate family.
2.In order to be granted sick leave with pay, Personnel must:
a.Notify his/her immediate supervisor within three hours of the beginning of
the scheduled work day of the reason for such employee's absence.
b.Require a doctor’s note and Permit such medical examination, nursing
visit, or inquiry which the Department deems appropriate for absences for
three (3).
c.File a written request for such sick leave prior to or immediately upon
return to work on the form and in the manner prescribed. Submit where
reasonable and if requested, a medical certificate signed by a physician
stating that he/she is again physically able to perform his/her duties.
B.LATE
1.It is the policy of this Department that all employees will report to begin
their scheduled work day on time and be prepared to begin their assigned
duties without delay.
2.When an employee realizes he/she will be late for work, he/she must:
a.Notify his/her immediate supervisor.
b.Notification will be made as soon possible when the employee realizes
he/she will be late.
C.REPORTING PROCEDURES
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1.Employees calling in sick or late will follow the procedures outlined in sections A
and B.
2.The employee calling in will request the name of the person taking the message.
3.When receiving such a call the employee will give the caller their name and
immediately forward the message, including the caller's name, ID Number, and the time received
to the appropriate supervisor.
4.Supervisor's who encounter the situation where an employee is not present as
scheduled will make every effort to determine if that employee has called in a sick/late message
prior to calling his/her residence.
D.MONITORING AND DISCIPLINARY PROCEDURES
1.When an employee reports late for duty it will be the responsibility of the
employee's immediate supervisor to indicate the date of the lateness, the employee's name, the
number of minutes late, the reason for the lateness and whether the reason is acceptable or
unacceptable. As an example, assisting a citizen, and advising over the radio, is acceptable. A
road closure traffic jam as the result of a traffic crash is acceptable. Everyday normal traffic
and/or oversleeping would be deemed unacceptable.
2.The fourth unacceptable late for duty in the previous 12 months will result in
disciplinary action. Additional violations may result in further disciplinary action.
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