100 STAFF INSPECTIONS

POLICY 100.0STAFF INSPECTIONS / ACCREDITATION MANAGEMENT REVISED: 11 /2011 4/2019RELATED POLICIES: Reviewed and Revised by Chief David Magnusson TABLE OF CONTENTS A.PURPOSE................................................................................................................................. B.POLICY.................................................................................................................................... C.STAFF INSPECTIONS CORPORAL : ................................................................................ 1.GENERAL:............................................................................................................................... 2.AUTHORITY:........................................................................................................................... D.AUDITS / INSPECTIONS / INVENTORIES: ...................................................................... 1.GENERAL:............................................................................................................................... 2.STAFF INSPECTIONS:............................................................................................................... 3.LINE INSPECTIONS:................................................................................................................. 3.RANDOM UNANNOUNCED INSPECTIONS:............................................................................... E.INSPECTION FOLLOW-UP PROCEDURES: ................................................................... 1.INSPECTION REPORTS:............................................................................................................ MANAGEMENT RESPONSE :.................................................................................................... 3.UNRESOLVED ISSUES:............................................................................................................ 4.FINAL REPORT:...................................................................................................................... . STATUS REPORT:.................................................................................................................... STORAGE AND PURGING OF AUDIT/INSPECTION REPORTS:................................................... F.LINE INSPECTIONS: ............................................................................................................ 1.INFORMAL INSPECTIONS:........................................................................................................ 2.FORMAL INSPECTIONS:........................................................................................................... G.SUPERVISOR'S RIGHT OF ENTRY AND INSPECTION: ............................................. Page 1 of 5 A.PURPOSE The El Portal Police Department recognizes inspections, internal audits and inventories as important management quality control tools. These tools will help determine if command policies and operating procedures are adequate and are being followed. The Staff Inspections process will assist the Chief of Police in evaluating the overall performance of Department units and Personnel. B.POLICY It is the policy of the El Portal Police Department to conduct, or have conducted, inspections, audits and inventories of any Department unit or function that is requested by the Chief of Police. Inspections may be formal or informal; announced or surprise. C.STAFF INSPECTIONS CORPORAL /SERGEANT (anyone in a supervisory capacity) : 1.General: a.Any supervisor assigned by the Chief will inspect any Department Unit designated by the Chief of Police. b.The Supervisor will conduct audits, inventories and inspections required by Florida State Statute. Additionally, any inspecting Supervisor shall be available to assist the City Auditor's office the Chief of Police in conducting inspections, audits and inventories of Department units or functions. 2.Authority: a.The inspecting Supervisor is an element of the Office of the Chief of Police and operates under the authority of the Chief. During the course of a staff inspection, the inspected units and Personnel shall grant any inspecting Supervisor complete access to the unit’s physical facilities and their contents. b.Inspecting Supervisors are authorized to direct written and oral questions concerning the inspected unit’s operations to any employee of the Department. (1).All Department Personnel are required to respond to any questions of this nature posed by an Inspecting Supervisor. (2).Questions concerning the authority of the Inspecting Supervisor to pose such questions to inspected unit Personnel shall be referred to the Chief of Police or his designee for resolution. 100.0 - Page 2 of 5 Revised 1/00 D.AUDITS / INSPECTIONS / INVENTORIES: 1.General: Audits, inspections and inventories are non-adversarial in nature. They are designed to assist unit, division and bureau supervisors and managers comply with Florida State Statutes, Department policies and individual unit operating procedures. 2.Staff Inspections: a.The staff inspection process is continuous. The process provides the Chief of Police and his staff with systematic objective analysis concerning the quality and efficiency of operations performed by departmental units. b.All Supervisors are responsible for conducting, or having conducted, inspections, audits, and inventories required by Florida State Statute, Department Policy. 3.Line Inspections: a.Line inspections shall be conducted by supervisors at every level of the Department to ensure their Personnel are complying with department policies, standard operating procedures and requirements governing appearance, use and maintenance of uniforms, equipment and facilities. b.Supervisors at every level of the Department are responsible for conducting line inspections. It is the responsibility of the supervisor conducting the inspection to correct deficiencies found during the inspection. E.INSPECTION FOLLOW-UP PROCEDURES: 1.Inspection Reports: a.The inspecting Supervisor shall forward one copy of the inspection report to the Chief of Police. One copy of the report will be used at the discretion of the Chief of Police. 2.Management Response: a.The inspection unit shall prepare a response to each of the findings and recommendations contained in the report. It is the Chief’s responsibility to take positive measures to correct any noted deficiencies in the inspection report. 100.0 - Page 3 of 5 Revised 1/00 b.Findings and recommendations