Policy Text
University of California, San Francisco
Police Department General Orders
8.2 Communications: Operations
8.2.13 Instant Play back Recorders (Revised: 5/31/23 )
A. The ECC maintains instant playback systems that record telephone and radio
conversations and allow for immediate playback.
B. Radio and telephone dispatch transmissions are recorded on a 24 -hour recording system
located in the locked Police server room, accessible to authorized police personnel and
UCSF IT service technicians.
C. All radio and telephone system recordings are retained by the digital recorder for 366
days.
D. Replays of phone conversations or radio transmissions that may have been missed or
misunderstood are accessible remotely. Administrative access to the digital recorder is
controlled by the TSD Director.
E. Although the playback devices are generally for immediate access, recordings can be
reviewed at a later date for evidentiary purposes or investigation by the investigating
officer, District Attorney or other individuals, with the authorization of the TSD Director.
Request for playback recordings shall be as follows:
1. All sworn personnel must make a written request through their supervisor.
2. Investigations personnel will submit a written request to the TSD Director.
3. Any outside agencies needing a copy of a recording must submit a request to the
TSD Director, in writing, detailing the need and right to obtain the recording. If
approved, the TSD Director will provide a duplicate copy of the recording to the
requesting party. If the request is denied, the TSD Director will notify t he
requesting party in writing.