Policy Text
University of California, San Francisco
Police Department General Orders
1
7.4 Emergency Notification System
7.4.5 Emergency Notification System Registration (Issued: 8/31/10)
A. UCSF Police Department maintains an emergency mass notification system called
“WarnMe.” This system is used for:
1. Sending emergency messages to the UCSF population to warn of life/safety
threatening emergencies
2. To alert or activate UCSF Emergency Responders to report for emergency duties,
including Police Department sworn, security and civilian personnel
3. To activate EOC staff.
The mass notification system is pre -loaded with the names of all active UCSF ID card
holders, along with their UCSF phone numbers and email addresses, if issued.
Individuals have the ability to self -register personal home and portable devices such as
email , cell, phone, text messaging, smart phone, pagers, etc. via the WarnMe registration
website ( http://warnme.ucsf.edu/ ).
B. To ensure identity protection, all personal contact information will be maintained in a
secure system. WarnMe data will not be used in campus directories. The secure self -
registration website is maintained by UCSF Information Technology Systems and
follows the information security protocols maintained by th e University. Database
information is also stored in a secure remote server maintained by the Police
Department’s mass notification system vendor.
C. During emergencies, redundant contact information for Police Department staff is
essential. Some phone sy stems may fail while others may continue to function. Text
messaging and email may function on phones after the device’s voice capabilities fail.
UCSF Police Department staff often work away from their desks, therefore may only be
reached by mobile devices in an emergency.
D. UCSF sworn and civilian personnel are required to register with WarnMe at
http://warnme.ucsf.edu and provide applicable information in the provided fields:
1. UCSF Phone and Email
All employees’ UCSF email addresses and/or UCSF phone numbers are pre -
populated in the system. Employees are to notify the Department’s Professional
Standards Analyst if the information is incorrect.
2. Home Phone
At a minimum, UCSF Police Department staff members are required to register a
home phone number or cell phone number if a home phone line is not available.
Any Police Department staff member issued a cell phone or pager must, in
addition, register the mobile device, including text messaging and email address if
they are enabled on the issued device.
University of California, San Francisco
Police Department General Orders
2
3. Mobile Devices
UCSF Police Department staff members are encouraged to register personal cell
phones, smart phones and pagers, including text messaging and email address if
they are enabled on the device.
E. Police Department staff members are responsible for updating their personal profile at the
WarnMe self -registration website whenever there is a change in contact information.
Every January, staff shall check their profiles on the WarnMe self -registration we bsite.
Emergency Management staff will send a reminder email to all Police Department staff
to help ensure the system’s data remains accurate.