Policy Text
University of California, San Francisco
Police Department General Orders
1
7.3 Emergency and Electronic Access Closure
7.3.1 Campus Closure: Emergency Declaration (Revised: 6/19/20 )
This General Order establishes the procedures and decision -making process used by the
Chancellor or Chancellor’s designated alternate to formally close the campus or portion of the
campus should it be necessary in a declared emergency or other event. Secti ons of this procedu re
are also described in the EOP .
A. “Campus”
For the purposes of this General Order, “Campus” shall be defined as the UCSF
enterprise’s academic, research, administrative and other facilities across the San Francisco
area and Fresno County ( UCSF Fresno) . Critical infrastructure, such as medical centers,
central utilities plant operations, etc., may be exempt from emergency closures , as
determined by the Chancellor.
B. The UCSF will make every effort to remain open at all scheduled times. However, to ensure
employees’ health and safety, there are unusual occurrences that may necessitate modified
operating schedules or cancellation of academic, research, administrative, s ervice or
clinical programs. Some examples are:
1. Extended power outage and/or disruption to Campus water or sanitary service
2. Significant property damage to the Campus
3. Impassable, crucial roadways/bridges to and from the Campus
4. A Campus emergenc y event that would pose a danger to the Campus population,
such as a fire, earthquake , pandemic or hazardous materials incident.
C. The authority to declare a Campus “State -of-Emergency” and close the Campus rests with
the Chancellor or his/her designated alternate and the EOC Policy Group. Designated
alternates to the Chancellor, in order, are:
1. Executive Vice Chancellor and Provost
2. Senior Vice Chancellor , Financial and Administrative Services
3. Chief Executive Officer, Medical Center
4. Dean of the School of Medicine
5. Dean of the School of Pharmacy
6. Dean of the School of Nursing
7. Dean of the School of Dentistry
8. Vice Chancellor, University Development and Alumni Relations
9. Vice Chancellor, Strategic Communications and University Relat ions
10. Chief Campus Counsel.
D. The Chancellor or his/her designated alternate may declare a Campus S tate of Emergency
when an unusual occurrence requires curtailment of operating schedules. Depending upon
the nature or immediacy of the threat/emergency, the Police Department or EOC Director
University of California, San Francisco
Police Department General Orders
2
(Chief of Police) may activate the Campus Mass Notification System (WarnM e) and other
emergency procedures before a formal declaration of emergency can be issued by the
Chancellor.
The EOC will forward a copy of the Proclamation of a Campus State of Emergency to:
1. Department of Emergency Management, C ity and County of San F rancisco (Duty
Officer ’s 24 hour telephone number , 415-260-2591 )
2. University of California Office of The President (UCOP), as per the Campus
Emergency UCOP Notification Protocol (refer to Emergency Response
Management Plan Appendix UCOP or http://www.uco p.edu/
ucophome/coordrev/policy/4 -13-01.html )
3. State of California Office of Emergency Services (CalOES) .
E. During a declared state of emergency or formal campus closure, the strategic
communications or public information/media representative in the EOC will coordinate the
release of any information pertaining to the status of Campus operations to the Campus
community, the news media and general public (e.g., restricting access to or requesting
people to leave the campus, canceling classes or events, evacuating and closing buildings)
consistent with the EOP and the Emergency Strategic Communications Plan.
Emergency communications to the C ampus may include use of the Mass Notification
System ( see EOP , Appendix MNS), emergency hotlines ( see EOP , Appendix HL) and
other appropriate methods, such as the UCSF Homepage and/or social media, Listserv ,
UCSF SAFE and designated public radio stations.
Alerts posted on the Mass Notification System and hotlines should be coordinated with the
strategic c ommunications or public information/media representative in advance of the
release. If warranted, the Chief of Police or his/her designee may authorize ale rts to be
issued without waiting for the strategic communications or public information/media
representative’s input if expediency is necessary to protect life or safety.