Policy Text
University of California, San Francisco
Police Department General Orders
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6.3 Crime Prevention: Crime Analysis
6.3.2 Crime Analyst Function (Revised : 11/3/25 )
A. The funct ions of the Crime Analyst include :
1. Collect all intra/inter -agency crime data from any recog nized, authoritative
source, including, but not limited to, the Computer Aided Dispatch System, FBI,
etc.
2. Assemble data into a logical system of information
3. Analyze data for commonality of incidents, suspects, methods, etc., appli cability
to past criminal activity and relevance to future trends
4. Identify potential officer/public safety hazards
5. Circulate information in a format that is most effective in reaching the targeted
audience, i.e., using print and/or visual aids
6. Some crime information can be disseminated to the p ublic via “Crime Alerts” or
“Safety Bulletins” to facilitate problem -solving and assist in the reduction of
crime in the community; hence all information to be shared with the public must
be reviewed by the Investigations Lieutenant and a pproved by the Cap tain, so as
to not disclose investigative leads, create unnecessary fear or violate privacy laws.
No classified information will be released to the public without approval from the
Chief of Police.
a. All documentation approved for release shall include a “Notice of Non -
Distribution without Originator’s Permission” statement, along with a
statement or agreement of disposition (i.e., directives as to the disposal of
by shredding).
7. Obtain feedback from users, as necessary, review and evaluate pro posals, thereby
incorporating applicable recommendations into existing and/or future analytical
processes and/or methods of communication
8. Keep the Chief of Police apprised of any crime trends and patterns
9. Provide annual staff training in diverse crim e analysis functions
10. Educate the public by making presentations and distributing informational
materials
11. Provide accura te statistical information for D epartment reports and budget
preparation.
12. Provide accurate statistical information used in t he development of organizational
benchmarks and performance measures
13. Coordinate with the Clery Act Compliance Officer (aka the Chief of Police) to
ensure data is properly submitted and the meeting of operational and reporting
requirements stipulated by the U.S. Department of Education.
B. Some of the documents and resources used in the crime analysis include, but are not
limited to:
1. Incident reports
University of California, San Francisco
Police Department General Orders
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2. Arrest reports
3. Arrest logs
4. Field investigation reports
5. Stolen property reports
6. Informa tion bulletins from other agencies
7. Critical Reach
8. Intelligence information.
C. Verbal communication from personnel within the Department and involved outside
agencies can provide additional specifics about incidents and suspects. Selected
informatio n shall be documented for reference and for comparative purposes, e.g., stolen
property checked against pawned or found property.
D. The Crime Analyst prepares reports to ensure the Chief of Police is apprised of prevailing
crime trends and patterns with in the UCSF community. The Crime Analyst will generate
crime trend bulletins, as applicable . Requests for information in addition to regularly
scheduled reports must be approved by the FSD Captain. The Crime Analyst prepares
written reports at the frequen cy noted:
1. Monthly : Part I and Part II summaries for the current month and year -to-date
[e.g., National Incident Based Reporting System ( NIBRS ) and UCOP Community
Safety Plan crime data submissions ]
2. As Necessary : officer -requested informational bullet ins and/or additional special
reports .
E. Crime analysis information shall be disseminated to:
1. The Chief of Police and Division Captains
2. UCSF Police Staff, as necessary
3. Outside law enforcement agencies, at the discretion of the FSD Captain
4. The Public – all dissemination of crime analysis information to the public shall be
approved by the Chief of Police or designee, including information regarding
environmental impact statements and other such joint public/private programs or
activities.
F. The Crime Analyst will annually evaluate and report on the impact of crime analysis data
and information on total reported crime, geographic -specific incidents, cyclical crime
patterns, patrol patterns and allocation of resources , through the UCSF Annual Security
Report ( Clery Act) and NIBRS .