Policy Text
University of California, San Francisco
Police Department General Orders
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5.12 Criminal Intelligence: Administration
5.12.2 Intelligence Legality and Integrity (Revised: 8/1/14)
A. In order to ensure that informants are secure in their anonymity, the Investigations Unit
will maintain all files on confidential informants as outlined in General Order 5.16.5,
“Confidential Informant File .” These files shall be kept separate and secure at all times.
Informant files will consist of a binder with only the Confidential Informant Number
visible on the fron t portion of the binder. The informant files will contain:
1. Informant documentation checklist
2. Informant identification record
3. Special consent form documentation checklist
4. Informant confidential questionnaire
5. Informant fingerprint card and photograph
6. Notation of Western States Information Network (WSIN) check to confirm
reliability of the informant
7. Informant evaluation (the Investigations Lieutenant will periodically evaluate the
informant for usefulness).
B. Intelligence information collected will be limited to criminal conduct and activities that
present a threat to the community. These areas are as follows:
1. Organized crime activity
2. Terrorist activity
3. Vice activity
4. Civil disobedience
5. Narcotics
6. White collar crime.
C. Use of Intelligence personnel and equipment will be restricted to collection of raw data,
strategic intelligence, tactical intelligence and support for undercover officers and
operations, maintenance of undercover operations and assistance in providing specialized
surveillance equipment.
1. Raw Data – information from various sources that, by itself, may not infer
criminal activity but when combined with other information may lead to an
inference of criminal activity
2. Strategic Intelligence – informat ion collected on a situation for which the problem
is known and an attempt is being made to determine who is responsible
3. Tactical Intelligence – answering requests for information from patrol or the
Investigations Unit on a specific subject and/or locat ion.
University of California, San Francisco
Police Department General Orders
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D. Intelligence files shall exclude the following information or documentation:
1. Information suggesting a subject’s political or religious preferences, associations
or opinions, unless such information directly relates to an investigation of
criminal activities and there are reasonable grounds to suspect the subject of the
information is, or may b e, involved in criminal conduct
2. The nature of a subject’s sexual preferences, except as it pertains to the modus
operandi.
E. In general, intelligence information sha ll be purged per the University wide protocol. The
Intelligence files will be purged on the following schedule:
1. Permanent Files – files that name a particular person by name, address or date of
birth or a particular organization where identific ation can be specifically made
2. Temporary Files – files where a subject or organization can only be described but
not specifically named. These are to be purged at the end of one year if , during
that time , a positive identific ation cannot be made of the subject or organization.
If a positive identification is made within a year, then the file is reclassified as a
permanent file.
3. Working Files – a file established when information is forwarded to the
Investigations Unit Lieut enant about a subject or organization , but the Lieutenant
has not yet verified the accuracy of the file. If the information is verified, then the
working file will be reclassified as either permanent or temporary.
4. All purged intelligence files will be d estroyed under the direct personal
supervision of the Investigations Lieutenant, according to Departmental
destruction procedures. Destruction records will be maintained by the
Investigations Unit Lieutenant listing all files destroyed. The destruction rec ords
will then become permanent records maintained by the Investigations Unit.
5. When the UCSF Police Department Records Unit receives a court order
expunging a person’s record, a copy will be forwarded to the Investigations Unit
Lieutenant for purging of files. Any reference to the person’s name will be
expunged from records.
6. Media files that list newspaper articles of an intelligence nature will be
maintained separately from intelligence files. These files will be purged within the
same time limit as permanent files.