Policy Text
University of California, San Francisco
Police Department General Orders
5.1 Criminal Investigations: Organization and Administration
5.1.12 Case Status Control System (Revised: 8/1/14)
A. Police reports and follow -up investigation assignments to officers in the FSD may be
made by either a patrol lieutenant or the Investigations Lieutenant.
1. If the Investigations Lieutenant makes the assignment, he/she will enter the
appropriate information in the Case Management System.
2. If the assignment is made by a patrol lieutenant, he/she will notify the
Investigations Li eutenant that the entry was made into the Case Management
System.
3. Information required in the Case Management System includes:
a. Case number
b. Complainant’s name
c. Date of occurrence
d. Type of crime
e. Officer/investigator’s name
f. Date assigned
g. Due date.
B. Follow -up assignments will generally be completed within 30 calendar days.
Officers/detectives will submit a supplemental report documenting their follow -up
activity and closure of the investigation or explanation why the case has not been
completed. If the case is still under investigation, the officer/investigator will request an
extension on or before the due date. The case disposition, clearance, discontinuance or
extension, will be noted on the bottom of the supplemental report by the lieutenant
approving the report.
The Investigations Lieutenant is responsible for updating the Case Management
System for investigations conducted by members of the Investigations Unit.
C. Cases assigned to the Investigations Unit will be recorded in the Case Management
System. Detectives’ case files will be checked at least weekly by the Investigations
Lieutenant to ensure cases are handled in a timely manner.