Policy Text
University of California, San Francisco
Police Department General Orders
1
4.7 Patrol Operations: Vehicle Equipment and Uniform
4.7.4 Vehicle Maintenance (Revised : 7/18/18)
Department vehicles shall receive scheduled and timely maintenance as needed.
A. The Equipment Officer is responsible for coordinating maintenance and maintaining
records of all department vehicles. A maintenance file is kept for each vehicle by the
Equipment Officer. The file shall contain the following information:
1. Vehicle identification information includes license/V.I.N number, UC Vehicle
number, make, model, and year, etc.
2. Vehicle inspection forms to indicate damage or other maintenance problems. In
the case of vehicle damage, an incident case number shall be included on the
vehicle inspection form.
3. Maintenance schedules that include dates o f future scheduled maintena nce as
recommended by the manufacturer.
4. Maintenance invoices, and repair orders from vendors.
a. Police reports of accidents involving the vehicle.
b. Repair orders for damage sustained in accidents.
B. Maintenance shall be scheduled in accordance w ith the manufacturer's recommendations.
Other maintenance shall be performed as needed.
C. Original receipts for repairs or other work completed shall be sent directly to the
Equipment Officer for processing.
D. When a department employee checks out a vehicle s/he shall conduct an inspection prior
to driving it for damage, defective equipment or needed maintenance. If vehicle repair is
needed, a vehicle service form indicating the problem shall be forwarded to Equipment
Officer.
E. If new damage is fo und the following procedure shall be followed:
1. The employee finding the new damage shall contact his/her supervisor and fill out
the vehicle service form identifying the location of damage.
2. The supervisor shall verify the damage and forward a copy o f the vehicle service
form to the Office of the Chief through the chain of command.
F. If damage is found on a department vehicle that has not been reported, the employee who
drove the vehicle last may be held accountable for damage.
G. All employees are responsible for filling a vehicle gas tank when needed. Employees
shall only use regular unleaded gasoline at self -service prices.
University of California, San Francisco
Police Department General Orders
2
1. At the time of fueling, each employee is responsible for checking tire pressure and
checking the following fluid levels:
a. Oil
b. Coolant
c. Windshield Washer Fluid
d. Transmission Fluid
e. Power Steering Fluid
f. Brake Fluid
g. Battery
H. Field Training Of ficers or the Equipment Officer will provide employees with the
training needed to service vehicles duri ng fueling.