Policy Text
University of California, San Francisco
Police Department General Orders
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4.6 Patrol Operations
4.6.15 Notification of Proper Authority in Specific and/or Emergency Situations (Revised:
7/18/18)
First responder units/staff of various agencies shall be notified when the emergency situation
involves the agencies personnel, equipment or requires action by that agency, including but not
limited to:
A. Within the University:
This order establishes policy/procedure for notifying appropriate persons in the event of a
major incident that does not fall within the provisions of the Campus Emergency Operations
Plan. It is the Watch Commander's responsibility to ensure those appropriate persons are
notified and advised of all circumstances surrounding a major incident. Notification will be
in person a nd by a uniformed Officer and whenever possible, assistance should be
obtained from the clergy or a relative or close friend. Notification of the Chancellor and
Senior Vice Chancellor - Finance and Administration of a major incident shall be made, if
deeme d necessary, by the Chief of Police. The Chancellor and Senior Vice Chancellor of
Finance and Administration will remain on the EOC Notification List and be notified of any
EOC activation.
B. In the event of a major incident, the Watch Commander shall imm ediately make the
following notifications:
1. Chief of Police or Duty Command Officer - The Chief of Police or the Duty
Command Officer shall be called first. If unavailable, the Watch Commander will
become the Department Duty Command Officer and will rem ain in that capacity
until relieved .
3. On-call Medical Center Administrator via the Hospital Operator for any power
outage or facility related emergency anywhere on campus
4. Medical Center Administration, Chief Executive Officer
5. Campus Counsel, Off ice of Legal Affairs
6. News services
7. Environment, Health and Safety (EHS) when the incident involves a hazardous
material
8. Student Housing when any major property damage, power outage, or criminal
incident involves a student housing facility
9. Responsible persons for an involved campus area or facility
10. Faculty and Staff Assistance Program (FSAP) when the incident involves a UCSF
faculty or staff member
11. Rape Prevention Education Program in the event of a sexual assault - In the event of
a sexual assault, Penal Code Section 293 and Government Code Section 6254
provide for the disclosure of the type and location of the incident but controls the
disclosure of the victim's name and address. Therefore, questions pertaining to the
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Police Department General Orders
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victim's name and address shall be referred to the Chief of Police or the Duty
Command Officer prior to following the notification procedure .
12. Vice Chancellor for Academic Affairs when the incident involves a UCSF student.
(Refer to subsection D for notification pr ocedures concerning the death of a student,
postdoctoral scholar, or resident fellow .)
13. Investigations Unit in the event of a major crime or other significant activity
requiring a police follow -up investigation
14. Any other person whom, in the opinion of the Watch Commander or Chief of Police,
should be notified.
C. In the event of an animal rights incident or any information pertaining to animal rights
related activities that is associated with any facility, program, employee or student of UCS F,
the notification shall be determined by the Chief of Police to determine the need. Upon
determination by the Chief, notifications shall be made as outlined in General Order
10.10.11, “Animal Rights Demonstration.”
D. Capital Programs and Facility Manag ement (CPFM) and/or Department of Parking and
Traffic (DPT) Officers who discover potential or actual hazards on the roadway should
immediately contact the ECC . Information such as location, type of problem and urgency
of response should be reported. The d ispatcher will then notify CPFM and/or DPT.
E. Capital Programs and Facility Management, EHS and/or Public Works
Officers should immediately notify the ECC when a situation is brought to their attention
that presents a potential or actual safety hazard to persons or property and is the
responsibility of a CPFM, EHS and/or a public utility company. The dispatcher will then
notify the appropriate department or Public Utility Company.
F. Media Releases
When available, the Public Information Officer will coor dinate dissemination of public
information to the UCSF News Service concerning disasters, special events, unusual
occurrences and noteworthy Police Department operations. When not available, the
ranking officer in charge will assume the responsibility.
G. Injury to Police Department Employees
1. If an Officer is killed or sustains a serious injury, the Chief of Police and the
appropriate Division Manager will be immediately notified of the incident.
2. If an officer is killed or seriously injured while o n duty and it becomes the
responsibility of the Police Department to notify the Officer’s next of kin, the
Chief of Police or designee will personally go to the officer’s home and make
personal notification. At least one additional officer will accompany t he Chief or
designee to make the notification. If the Officer is seriously injured and receiving
treatment at a local hospital, the Police Department will make arrangements for
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the Officer’s spouse or next of kin to be brought safely to the hospital as soo n as
possible.
3. If injuries sustained by an Officer are minor in nature, the Officer will
immediately notify the supervisor. The supervisor will determine if the Officer
will be required to report to the hospital for treatment. Supervisory officers shall
bear in mind that all injuries should be treated at a medical facility unless the
injuries are very obviously superficial in nature. The supervisor should also
prompt