Policy Text
University of California, San Francisco
Police Department General Orders
1
4.6 Patrol Operations
4.6.14 Notification of Next of Kin of Deceased, Seriously Injured or Seriously Ill Persons
(Revised: 2/22/08)
A. In the event of the death of a currently -enrolled UCSF student, postdoctoral scholar or
resident fellow on -campus, at the Medical Center or at a campus -sponsored event away
from campus, the Vice Chancellor for Academic Affairs shall be notified.
1. If the Vice Chancellor is not available, the following n otifications should be
made:
a. Associate Vice Chancellor for Student Academic Affairs: if the death
involves a UCSF student or postdoctoral scholar
b. Vice Dean for Education, School of Medicine: if the death involves a
resident fellow.
B. In the event the Police Department is the first informed of the death of a UCSF student,
postdoctoral scholar or resident fellow off -campus, the following notifications shall be
made:
1. Associate Vice Chancellor for Student Academic Affairs: if the death involve s a
UCSF student or postdoctoral scholar
2. Vice Dean for Education, School of Medicine: if the death involves a resident
fellow.
C. In the event the death is being investigated by the Medical Examiner’s Office, the UCSF
Police Department will coordinate the notification of next of kin and the release of any
information relating to the case with the Medical Examiner’s Office.
D. In the event the Police Department is most knowledgeable or most closely associated
with the deceased student, postdoctoral scho lar or resident fellow, it should notify the
parents, spouse or next of kin on behalf of the University. Notification should be limited
to the established facts and not include speculation regarding the circumstances of the
death.
F. In the event the death is being investigated outside San Francisco city limits, notification
to the law enforcement agency having jurisdiction over the residence of the next of kin
will be made by telephone, with a teletype to follow. The agency will be asked to contact
the next of kin in person. If the agency is reluctant or unable to do so, the Watch
Commander or supervisor should be advised. Once contact or attempt to contact is made,
the agency will be asked to contact the UCSF Police Department by teletype upon
notific ation of next of kin, about the contact and any special instructions.
University of California, San Francisco
Police Department General Orders
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G. In the event the death involves a currently enrolled UCSF student, postdoctoral scholar or
resident fellow, the Police Department should prepare documentation including a brief
factu al summary of the following:
1. An objective account of the event
2. Consultations made and sources of information
3. Information disseminated and to whom
4. Reactions to information and the need for follow -up.
H. This documentation should be forwarded to the:
1. Chancellor’s office
2. Vice Chancellor for Academic Affairs
3. Appropriate Dean’s Office
4. Public affairs office
5. Services to International Students and Scholars (if applicable).
I. For students and postdoctoral scholars, the documentation should also be forwarded to
the:
1. Associate Vice Chancellor of Student Academic Affairs
2. Director of the Student Health Service
3. Department or unit involved.
J. For resident fellows, the documentation should also be forwarded to the:
1. Vice Dean for Education
2. Program director.