Policy Text
University of California, San Francisco
Police Department General Orders
1
3.45 Inspectional Services: Staff Inspections
3.45.1 Staff Inspections (Revised : 2/13/25 )
A. Staff Inspection Procedure
1. Conducting a s taff inspection involves inquiring into the manner in which
personnel and material resources are utilized in achieving the Police Department ’s
goals and e nsuring adherence to the orders and directives declared by the Chief of
Police. The staff inspection function in the police pr ofession is similar to the
quality control process in the private sector. It provides answers to questions of
vital importance to the Chief of Police, such as:
a. Are established policies, procedures and rules being followed and in the
spirit for which the y were designed?
b. Are these policies, procedures and rules adequate to attain the desired
results?
c. Are the personnel and material resources of the Police Department being
utilized to the fullest extent?
d. Are the resources adequate to carry out the Police departmental goals and
objectives?
e. Does there or could there exist any deficiency in personnel training,
morale, supervision or policy that should be corrected or removed?
f. How accurate and reliable i s the data the Police Department collects?
g. Of what quality is the response to calls for service and the reporting
system?
2. Staff inspections will be conduct ed by a manager or an assigned PSD member ,
unless otherwise designated by the Chief of Police. These inspections will be
supervised by the PSD Commander.
3. Notification will be made prior to initiating any general inspection. The PSD
Commander will notify the division manager of the area to be inspected.
4. No notification need s to be provi ded to members when conducting a single
function inspection .
5. Staff inspections will be conducted with as little disruption of routine as possible.
6. Staff i nspections will include an observation of operating procedures and a
viewing of equipment and facilities. Inspections may also include the examination
of special manuals and procedures , a review of records and files and interviews
with selected personnel , as appropriate.
7. At the end of the inspection, the inspector will discuss the result s with the
Division Manager and note what recommendations will be made to the Chief of
Police.
B. Reporting P rocedure
1. At the end of the staff inspection, the staff inspector(s) will prepare a written
report for the Chief of Police summarizing the staff inspection activities, discuss
University of California, San Francisco
Police Department General Orders
2
strengths and weaknesses identified and make recommendations for improvement
of the operation.
2. All reports will be clear and concise. All conclusions shall be supported with
adequate documentation. The inspection report format should include the
following:
a. Subject
b. Objectives
c. Methodology
d. Conclusions
e. Recommendations.
C. Staff Inspections Follow -up
1. The results of the staff inspection will be discussed at a meeting of the Chief of
Police, staff inspector(s), Division Commanders and any unit or section
supervisor involved.
a. The inspection staff will prepare a written report o f the deficiencies that
could not be immediately corrected.
b. The inspection staff will submit a plan for a follow -up inspection to e nsure
necessary changes have occurred in a timely manner.
2. The Division Commander will be responsible for development of an action plan
for the implementation of the staff inspection recommendations.
D. Frequency of Staff Inspections
1. All organizational components will receive a staff inspection quadrennially .