Policy Text
University of California, San Francisco
Police Department General Orders
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3.44 Inspectional Services: Staff Inspections
3.44.1 Line Inspections (Revised: 7/18/18 )
A. Line inspection is the process by which a supervisor revi ews and observes a
subordinate’s activity to ensure the proper compliance with departmental procedures,
rules and regulations. These inspections are not limited to persons, but also include all
physical resources and facilities used by the Police Department. In such inspections, the
supervisor will, upon observing substandard conditi ons, take immediate corrective action.
A copy of all completed inspections will be forwarded through the chain of command to
the respective Division Manager. All employees and physical resources of the Police
Department shall be subject to line inspection s.
B. Procedures to be used in conducting line inspections.
1. Every manager and supervisor has the responsibility and authority to conduct
inspections.
2. Supervisors shall conduct regular inspections of all subordinate personnel that
directly report to them. This includes inspection of equipment used and the
operations performed by the subordinate personnel assigned.
3. Every supervisor shall take the immediate and appropriate action indicated from
the results of a line inspection action. This includes th e correction of a deficiency
(verbal, written counseling, etc.) and commendation of exemplary performance.
C. Personal Appearance
1. The line inspection of personal appearance is the duty of all supervisors, made on
a daily basis to insure proper appearan ce of assigned personnel. If substandard
appearance is observed, the supervisor will take whatever corrective action is
necessary.
2. At least once each quarter, FSD Sergeants will complete a uniform inspection of
each member of their team and submit the results to the FSD Lieutenant.
3. Uniform inspections will include a review of the uniform and personal equipment.
Service weapons are inspected by the range master during qualifications. The
inspection results will be returned to the Sergeant for filin g at the shift level for
the annual evaluation.
D. Vehicle Inspections
1. The line inspection of vehicles is the duty of team officers and first line
supervisors, made on a daily basis to insure proper care of Police Departmental
vehicles. Any changes fo und in the condition of vehicles shall be noted on the
Vehicle Inspection Form and forwarded to the Equipment Officer to have repairs
completed as needed at the authorized Department repair shop.
2. The FSD Lieutenant or designee is responsible to see that each vehicle is
inspected quarterly for the general condition of the exterior, interior and supplies
University of California, San Francisco
Police Department General Orders
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such as radio equipment, shotgun, light bar, siren, first aid supplies, hazmat
supplies and flares.
3. The FSD Lieutenant or designee will complete an inspection sheet noting any
discrepancies or problems, which cannot be remedied immediately, and forward
the forms to the Equipment Officer for follow up. The inspection log will be
maintained in the Patrol Lieutenant’s office for follow up an d control purposes.
E. Police Facility Inspection
1. All supervisors are responsible for the ongoing condition and cleanliness of the
department’s facilities and furniture and for reporting any problems to the FSD
Lieutenant, with a memorandum or repair f orm describing the problem and
recommending a solution.
2. On a quarterly basis the FSD Lieutenant will complete an inspection of the
facility and document any discrepancies or problems in a memorandum to the
FSD Captain. The memorandum should note what pr oblems the Lieutenant solved
and any needing further attention. The FSD Captain will work with the Capital
Program and Facilities Management Department as necessary to resolve
problems.
F. Special Purpose Line Inspection
1. The Chief of Police may direct special purpose line inspections on an as needed
basis.
2. Examples of special purpose inspections include policy and procedure manuals,
controlled substance evidence, training manuals and property/evidence room
audits.