Policy Text
University of California, San Francisco
Police Department General Orders
1
3.43 Internal Affairs Investigations
3.43.7 Personnel Early Warning System (Revised : 8/31/18)
A. Policy
The Early Warning System (EWS) is intended to assist police supervisors and managers
in identifying employees whose performance warrants review and, where appropriate,
intervention in circumstances that may have negative consequences for the member, the
Department or the C ommunity. An E WS is an essential component of good discipline
within a well -managed organization. The system provides a mechanism for tracking and
reviewing incidents of risk to the involved personnel, the Department or the C ommunity.
It is the duty of all supervisors to directly monitor the performance and behavior of
personnel assigned to them. The EW S is a tool to assist supervisors in monitoring
employee performance and identifying personnel patterns of misconduct.
B. Procedure
1. The PSD Commander shall be responsible for the collection and maint enance of
data related to the EWS and generation of reports specified in this policy or as
otherwise directed by Command Staff.
2. The PSD Commander shall receive copies of the following reports:
a. Use of force investigative reports
b. Citizen complaints investigations
c. Internal affa irs investigations
d. Disciplinary actions
e. At-fault on -duty emplo yee involved traffic collisions
f. Performance improvement plans (PIPs)
g. Commendations and awards.
3. The PSD shall print a report for the member’s ma nager whenever an allegation of
empl oyee misconduct is reported, a use of force investigation is required a nd/or
an employee -involved vehicle crash occurred . The PSD will provide the reports to
the manager for review.
4. The EWS report is intended to assist supervisors and managers with eva luation
and guidance of their subordinates.
5. Managers shall review the EWS report with their personnel and discuss with
him/her the incident identified in the report.
6. Managers will determine if corrective actions are warranted. These actions may
include but are not limited to the following:
a. Refer the employee to the UCSF Faculty and Staff Assistance Program
(FSAP)
b. Provide the employee with appropriate training to address the area ne eding
additional development
c. Conclude that no further review or corrective actions are necessary.
University of California, San Francisco
Police Department General Orders
2
7. If a PIP is developed to help the member improve performance in an identified
area, it shall be included in t he member’s annual performance r eview.
8. Annually, the PSD Commander shall conduct a review and analyze the data
collected by the EWS, to identify collective patterns of behavior, and send it to
the Chief of Police or designee for his/her approval. The analysis shall include,
but not be limited to, the following types of incidents:
a. Use of force r eports
b. Citizen complaint investigations
c. Internal affairs investigations
d. Disciplinary actions
e. At-fault on duty traffic collisions
f. Performance improvement plans
g. Department referrals to Employee Assistance Program (EAP) .
Individuals who are the subject of two or more types of the above listed incident
types or three incidents in total shall be reviewed in full.
C. Rule
1. Early Warning System r eports shall not form the basis for disciplinary action.
2. The EWS records sha ll be purged following University of California and
California Administrative Records Retention Rules.