Policy Text
University of California, San Francisco
Police Department General Orders
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3.39 Performance Evaluation: Organization
3.39.2 Performance Evaluation System (Revised: 7/20/21 )
The PSD coordinates the performance evaluation system and is responsible for notifying Police
Department evaluators at the appropriate time to conduct members ’ performance evaluations . The
PSD Analyst tracks evaluations and reports on evaluation submission status to help ensur e
personnel are evaluated in a timely manner.
Evaluators are required to adher e to an employee’s evaluation timeline and submit completed
evaluations in a timely manner . If an evaluator cannot meet the timeline, he/she shall request an
extension via a memo to the Chief of Police indicat ing the reason for the extension.
A. Evaluation Forms
The Police Department utilizes two evaluation forms. A member’s job assignment
determines which form will be used during the evaluation process.
1. The PE Form for Police Officers will be used to evaluate police officers.
2. The PE Form for Staff will be used to evaluate all other personnel, including lead
workers.
B. Evaluator Responsibilities
1. The evaluator of a member will generally be the member’s immediate supervisor
at the end of the rating period. In cases where a member worked for more than one
supervisor during the rating period, the evaluator will contact the other
supervisor(s) for additional information relevant to the evaluation. The evaluator
will complete the perf orman ce evaluation form accurately , no later than the due
date specified on the Evaluation Notification document.
2. The performance evaluation should be representative of the member’s total
performance during the evaluation period. Except for the limited purpose of noting
previous p erformance goals for the period or noting improvement and/or continuing
problems, a previous evaluation shall not be considered in arriving at a current
evaluation.
3. Personnel shall be evaluated on the basis of the standard pe rformance requirements
of the position the member held during the evaluation period. Problems are to be
noted and discussed so that they may be understood and corrected.
4. Once the evaluator has completed the performance evaluation form, the evaluator
will discuss the performance evaluation with the member in an evaluation
interview. At this time, the member will be given an opportunity to include
comments in the space provided on the form. Once the member and evaluator have
signed the form, the evaluation will be forwarded , through the chain of command ,
for review and signature by the Chief of Police. The designated PSD staff member
will provide a copy of the evaluation to the member and send a copy to HR to be
placed in the employee’s personnel file .
University of California, San Francisco
Police Department General Orders
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C. Evaluator Training
Sworn personnel shall receive formal evaluator training from POST as a part of their
supervisory training , upon promotion to a supervisory position. Additional training and
development opportunities will be provided to evaluators , as deemed appropriate by the
evaluator’s supervisor.