Policy Text
University of California, San Francisco
Police Department General Orders
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3.30 Training: Organization and Administration
3.30.10 Training Records and Contents (Revised: 7/2/20 )
A. Training received or given and certification achieved by Police Department personnel
will be reported to the PSD on an appropriate training form:
1. Training Request Form
Training or instruction, other than Police Department in -service training , will be
reported on this form even if the training was received on the employee’s own
time.
2. Training Roster
Police Department in -service training will be reported on the training roster
circulated at the time of the training. In-service training is any training received
by personnel thro ughout the year other than training received as a part of the FTO
training process. FTO training records will be kept separately in the member’s
FTO Training File for the duration of their employment.
a. Completed in -service training rosters will be forwarded to the PSD to
verify the training was received by all personnel mandated to receive the
training.
b. In-service training hours will be recorded in the Department training
database by the PSD.
c. Compl eted mandatory in -service training rosters will be filed in the
CALEA proof file for the specific training.
B. Training reports and personnel training records will contain the following categories, as
applicable:
1. Name of personnel and member’s division
2. Course title
3. Hours of tr aining received or credit hours
4. Course date(s)
5. Instructor name(s)
6. Location
7. Course sponsor
8. Scores (if tested)
9. Certificates or degrees received.
C. The completed training roster and/or certification shall be submitted to the PSD no later
than seven days after the completion of the training.
D. The standard Certificate of Completion, if approved for issuance, shall be used by the
instructor.
University of California, San Francisco
Police Department General Orders
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E. Lesson plans and related records shall be retained by POST and the appropriate division
for as long the course is active and current.