Policy Text
University of California, San Francisco
Police Department General Orders
3.16 Disciplinary Procedures
3.16.7 Disciplinary Records (Revised: 2/7/22)
Personnel File
A. Documentation of any disciplinary action taken as a result of a sustained complaint
investigation or a record of any other disciplinary action will be placed in the involved
member’s personnel file. A copy of the document shall be provided to the member by the
Office of the Chief, through the member’s Division Manager.
B. If the result of a complaint investigation is other than sustained or if a sustained
complaint does not result in discipline, the complaint record will be maintained in the
complaint and/or internal investigation file.
C. Police Department personnel desi ring to review their personnel file(s) shall request a
viewing from Human Resources through PeopleConnect . Human Resources will contact
the member to arrange for the viewing of the file. Personnel desiring to review their shift
file shall contact their respective supervisor to make an appointment for review. This
review shall take place as soon as practical and be scheduled to not adversely impact
normal Police Department operations.
D. Records of disciplinary action not resulting from a complaint by a member of the Public
may be purged from a member’s personnel file upon the member’s written request and
according to the timeline provision cited in t he applicable labor agreement or the rules set
forth in the University of California PPSM. Such r ecords of disciplinary action may be
purged after two years , provid ed there has been no further misconduct or performance
problem of a similar nature. Records of disciplinary action resulting from a complaint by
a member of the Public shall be handled as outlined in General Order 3.42.3, “Complaint
Records .”