Policy Text
University of California, San Francisco
Police Department General Orders
3.12 Grievance Procedures
3.12.6 Grievance Records (Revised: 1/10/22)
A. The UCSF Human Resource Labor and Employee Relations (HRLER) Office is
responsible for the maintenance and control of grievance records , in coordination with
the Police Department. A copy of the grievance records will be kept in a locked file
cabinet, accessible only by authority of the Chief. The Department grievance files shall
be retained for three years after resolution , as required by the University of California
Records Management Disposition Schedule , and are maintained by the Office of the
Chief.
B. The HRLER D epartment receiving a first step written grievance will forward a copy of
the grievance to the Office of the Chief for tracking purposes.
1. The HRLER Department will assign the grievance a number and notify the
grievant and the respondent of the assigned number.
2. The assigned number will then be used by the grievant and the respondent in all
subsequent writte n communications regarding the grievance.
C. Division Managers shall ensure that copies of grievance documents are forwarded to the
Office of the Chief at each step in the grievance process until the grievance is resolved
and the file closed.
D. The mai ntenance and control of grievance records shall be the responsibility of the
HRLER analyst assigned to the Police Department .