Policy Text
University of California, San Francisco
Police Department General Orders
1 3.8 Compensation, Benefits and Conditions of Work: Benefits
3.8.16 Long -Term Military Deployment (Issued: 7/18/18)
Long -term military deployment, defined as any military activation exceeding 180 days, presents
unique challenges to both deploying UCSF PD personnel and the Department . Maintaining good
communication s with the member and his/her family , before, during and after deployment , is an
effective way of mitigating some of the challenges associated with such a deployment . Following
the member’s return, the Department can help ease the transition back to Departmental duty by
pro-actively assisting with reorientation and administrative and training needs .
The rights and responsibilities o f Department members on a long-term military deployment ,
related to pay, benefits, reemployment and promotional opportunities , are outlined by statutory
law, most notably the Uniformed Services Employment and Reemployment Rights Act of 1994
(USERRA), the U C Personnel Policies for Staff Members (PPSM) §§ 2.210 and 45 and the UC
Policy Supplement to Military Pay.
A. Communication Before, During and After Deployment
Orders for a long-term military deployment may be received with little or no advance
notice, increasing the need for prompt, clear communication between the deploying
member and his/her Department al and HR points of contact (POCs). The Department’s
maintenance of regular communication with the member throughout his/her deployment
is important because it demonstrates support and shows the member that he/she has not
been forgotten.
1. The PSD Commander or designee will serve a s the Departmental POC for the
deploying member. The Departmental POC will also serve as a liaison for the
deployed member’s family on medical, financial and morale issues .
a. As soon as possible after being notified of the deployment , the
Departmental POC will notify the Department’s HR generalist and the
Office of the Chief of the upcoming long -term mili tary deployment.
2. The Departmental POC will communicate on a regular basis with the deployed
member throughout his/her deployment. Suggested communications in clude :
Departmental news, changes in policy, law enforcement updates and cards signed
by colleag ues.
3. The deployed member is expected to maintain timely c ommunicati ons with the
Departmental POC and keep him/her updated on changes in orders and expected
date of return, as conditions allow.
4. The Department’s HR generalist will serve as the deployed member’s POC for
HR issues, includ ing pay, benefits, leave and services available upon return .
B. Pre-deployment Activities
Before deployment:
University of California, San Francisco
Police Department General Orders
2 1. The Departmental POC will meet with the deployin g member to discuss
arrangements and issues related to his/her deployment.
2. The HR POC will contact the member to discuss HR topics related to the long-
term deployment .
3. The Office of the Chief will schedule a pre-deployment meeting between the
Chief of Police or designee and the member to discuss :
a. His/her p osition in the Department upon return
b. Automatic eligibility for any regular step increase s that would normally be
earned if the member were not deployed
c. Eligibility for promotions/special assignments , both during and after
deployment
d. The Department’s expectation that the member will maintain
communication with the Departmental POC during the deployment and
provide update s on when he/she expects to return from military service , as
soon as the information become s available.
4. Members are responsible for the condition and secure storage of all issued
equipment during their deployment , including duty weapons and rifles . Duty
weapons and rifles may be stored at the member’s residence , but only if they are
secured in a locked location (e.g., gun safe, locked cabinet, trigger lock, locked
carry case). Officers who choose to store their weapons at the Department shall
lock them inside of their assigned locker.
C. Post-deployment Activities
Personnel returning from a long -term military deployment will typically go through a
period of readjustment , as they transition from military life back to civilian life . This can
be a difficult time, particularly if the member w as engaged in combat operations. The
Department will take the following measures to support returning personnel :
1. Post-deployment Debrief
The Office of the Chief will contact the returning member , preferably before the
member’s expected date of return , to schedule a debrief session with the Chief of
Police or designee. The debrief session should happen within a week of the
member’s return if possible .
2. Administrative Affairs
The Departmental POC or designee will address as many necessary admini strative
tasks as possible , on behalf of the member, before his/her return , for instance :
a. Reactivating the member’s UCSF email account
b. Ensuring appropriate card access to campus areas and buildings
c. Restoring pay and employment status .
3. Refresher and Initial Training
Sworn personnel returning from long -term military duty will be assigned
appropriate initial and refresher training , to include