Policy Text
University of California, San Francisco
Police Department General Orders
2.9 Agency -Owned Property
2.9.3 Property Accountability (Revised: 7/18/18)
A. The Records and Evidence Technicians will conduct a property inventory record of all
agency -owned property and equipment having a value of $5000 or more, in coordination
with the FAS Finance Service Center. In addition, all Department -owned firearms, rifles
and shotguns shall also be included in the property inventory, regardless of value. An
annual inventory of this property will be made in accordance with University policy and
the results documented and reported to the UCSF Capital Asset Management.
B. Police Department -owned weapons will b e under the control of the Department Range
Master. The Department Range Master will be accountable at all times for these items.
Any unaccounted for change in the weapons inventory will be immediately reported to
the Chief of Police.
C. Munitions will be under the control of the Department Range Master. A property
inventory book of all munitions shall be maintained. All munitions issued shall be
recorded in the inventory book. The Department Range Master accountable for all
munitions.
D. Any agency -owne d property that becomes inoperable through normal use shall be
reported to the immediate supervisor of the section where that property is assigned or
used. It is the responsibility of that supervisor to notify the Division Manager of the
problem, through t he chain of command.
1. If the property is not to be repaired or is no longer being used by the Police
Department and the property has a fixed asset number, the Division Manager or
designee shall ensure an Equipment Inventory Modification Request form is
completed and forwarded to the analyst assigned to the Property Room. An
Equipment Inventory Modification Request form is also required for fixed assets
that are lost or stolen. Inoperable property can be destroyed, traded, sold at
auction or dismantled for parts with the approval of the PSD Commander .
E. Each employee is responsible for the proper care, use and custody of equipment used by
or issued to them and for immediately reporting, in writing, any damage, malfunction or
loss of that equipment to their immediate supervisor.