Policy Text
University of California, San Francisco
Police Department General Orders
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2.9 Agency -Owned Property
2.9.2 Property Distribution (Revised: 7/18/18)
A. Department Property
Upon receiving requisitioned property, the requisitioning employee will verify that all
items ordered have been received and the property is in good repair and proper working
condition. He/she will then sign, date and submit the invoice for payment to the Finance
Administrative Assistant .
B. Police Badges
1. The PSD Commander is responsible for maintaining an inventory of all Police
Department badges. An inventory log of all badges, assigned and unassigned, will
be maintained by the PSD Commander or his/her designee. A supply of
unassigned badges , controlled by the PSD Command er, will be kept in a locked,
secure place to allow for the issuance of temporary replacement badges, necessary
badge repairs or replacement and the outfitting of newly -hired personnel.
2. The PSD Commander or his/her designee shall record all temporarily -issued
badges in the badge inventory log.
3. Employees will immediately report any badge damage d or lost , through the chain
of command, to their respective Division Manager. The employee will write an
original police report wit h a Police Department case number, documenting the
loss/theft. An ECC dispatcher will enter the badge information into the
Automated Property System of CLETS and send a “BOLO” teletype to other law
enforcement agencies.
4. The PSD Commander is authorized t o maintain all badges and to arrange for the
repair any badge that is damaged or worn from routine wear. He/she will issue a
temporary replacement badge to the officer.
5. The PSD Commander will not issue to any person a badge inconsistent with the
person’ s rank or position.
a. Promotions
Employees promoted to a higher rank shall receive the badge, all other
equipment and uniform details of that rank as soon as possible after the
effective date of the promotion.
b. Acting -in-Capacity Positions
Employees in an Acting -in-Capacity (AIC) position shall maintain the
badge, equipment, uniform details, etc. of their permanent rank if the AIC
duties will last for less than 90 days. If the assignment is anticipated to
extend over 90 days, the AIC employee shall recei ve the badge, all other
equipment and uniform details of the rank as soon as possible after the
effective date of the promotion.
6. Upon retirement and/or termination of service in good standing with the
University, with a minimum of five years of consecut ive service, an employee,
University of California, San Francisco
Police Department General Orders
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after surrendering his/her badge, will be issued a retired badge following the
Chief of Police’s approval.
C. Uniform Accessories
1. The Property Custodian shall maintain a supply of uniform accessories and
replacement items for issue to uniformed employees, consistent with Police
Department uniform policies.
2. The Property Custodian will maintain inventory control records of all uniform
accessories issued.
3. The Property Custodian will conduct a complete inventory of all unifo rm
accessories on hand by the end of each calendar year. Items issued shall be
reconciled with the inventory control records.
D. Departmental Forms
1. Each Division is responsible to maintain an adequate supply of departmental
forms specific to the Divisi on’s needs.
2. Forms that need to be stocked are ordered through the Finance Administrative
Assistant .
3. Prior to reordering forms, the respective Division Manager or designee will
determine if any changes needs to be made to a particular form.
4. The UCS F purchasing policy will be adhered to when ordering forms.
E. Non-issued equipment (e.g., crime scene tape, flares, cameras, tape recorders, fingerprint
supplies, police officer notebooks) will be supplied and purchased by the respective
Division in which the supplies are used.