Policy Text
University of California, San Francisco
Police Department General Orders
2.9 Agency -Owned Property
2.9.1 Property Requisition (Revised: 6/1/22 )
A. Property Agent’s Role
The Division Managers shall be responsible to oversee the purchase of property for the
agency. With the exception of some expendable items costing less than $25, all requests
for police -related property will be submitted on the Police Department Supplies and
Equipment Requisition Form (SERF) to the employee’s respective manager, through the
chain of command. Once approved, th e requisition form will be forwarded to the Finance
Administrative Assistant to generate a purchase order requisition.
1. Purchase Requisitions Under $2 ,500
Once the SERF is approved, a purchase order requisition will be generated by the
Finance Administrative Assistant and forwarded to the Division Manager for final
approval. After it is approved, the Finance Administrative Assistant will place the
order and mark the purchase order requisition form with the order date.
2. Purchase Requisitions $2 ,500 or more
In the case of a purchase of $2 ,500 or more from a single vendor, a purchase order
requisition will be generated by the Finance Administrative Assistant and
forwarded for approval by the Division Manager and Chief of Police.
a. When all necessary approval levels are completed, the Finance
Administrative Assistant will forward the purchase order requisition to
Campus Procurement for final review. When app roved, Campus
Procurement will generate purchase order number and place the order.
b. After placing the order, the Campus Procurement will return the Purchase
Order to the Finance Administrative Assistant for filing and tracking.
c. The Finance Administra tive Assistant will file and track all approved and
ordered purchase requisitions until such time as all ordered items are
received and related invoices are approved for payment.
d. Employees receiving merchandise shall sign and date the packing slip and
immediately forward same to the Finance Administrative Assistant.
B. Department Property Custodian
The Department Property Custodian shall be the Department member assigned to
requisition uniform and equipment items stored in the Police Equipment Room for
issuance to Police personnel.