Policy Text
University of California, San Francisco
Police Department General Orders
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2.7 Public Information and Community Relations: Public Information
2.7.4 The Clery Act (Revis ed: 7/3/24 )
A. Overview and Responsibility
As an institute of post -secondary education participating in federal student aid programs,
UCSF is required to maintain compliance with all terms of the Higher Education Act § 20
United States Code §1092 (f)(3), otherwise known as the Jeanne Clery Campus S afety
Act (Clery Act) .
B. Clery Act Compliance Officer
The Chief of Police shall serve as the Clery Act Compliance Officer for UCSF. To
maintain compliance, he/she will ensure the following:
1. Reporting Crimes and Other Emergencies
Victim s or witness es to a crime have the responsibility to report it immediately to
the police. UCSF community members are encouraged to accurately and promptly
report all crimes or suspicious activity to the UCSF Police Department, when a
victim of a crime elect s or is unable to make such a report. Students and
employees who report crimes to the Department may aid in averting crimes and in
the apprehension of suspects, as well as allowing the Department to initiate a
Timely Warning notice and to include the infor mation in the annual statistics
disclosure. Most importantly, prompt reporting will assist the Police Department
in maintain ing a safe and secure campus environment for all.
Crimes reported to the UCSF Police Department and designated Campus Security
Auth orities (CSAs) , as discussed below , will be reported in the annual statistical
disclosure.
a. Confidential and Voluntary Reporting : All incidents reported to the UCSF
Police Department are considered confidential , except for information that
is required by la w to be released. For cases involving sexual assault and
with the complainant’s permission, UCSFPD can file a report on the details
of the incident without revealing hi s, her or their identity. The purpose of a
confidential report is to comply with the complainant’s wish to keep the
matter confidential, while taking steps to ensure the future safety of the
complainant and others. Reports filed in this manner are counted and
disclosed i n the annual crime statistics for the institution.
b. Non-Police Reporting: Victim s of a crime who do not want to pursue
action within the University system or the criminal justice system, may
consider making an anonymous report to a CSA. Reports made to CSAs
are not strictly confidential, as CSAs are required to report the date, time,
location and all relevant information needed to classify the offense for
statistical purposes. CSAs are instructed to never release personally
identifiable information, so all r eporting individuals remain anonymous.
University of California, San Francisco
Police Department General Orders
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2. Annual Report – Disclosure of Crime Statistics
By October 1 of each year, the UCSF Police Department shall publish a report
that contains three years’ worth of campus crime statistics; certain policy
statements, i ncluding sexual assault policies that ensure basic victims’ rights, a
statement of the law enforcement authority of campus police and information on
where members of the campus community should go to report crime.
a. Crime statistics in the report are coll ected from UCSF Police Department
crime reports, criminal reports requested from outside law enforcement
agencies and Campus Security Authorities (CSAs) as defined by the Clery
Act and will give the number of incidents of the following:
(1) Criminal homici de, separated by:
(a) Murder and non -negligent manslaughter
(b) Negligent manslaughter
(2) Sex offenses, separated by:
(a) Rape and fondling
(b) Incest and statutory rape
(3) Robbery
(4) Aggravated assault
(5) Burglary
(6) Motor vehicle theft
(7) Arson
(8) Domestic Violence
(9) Dating Violence
(10) Stalking .
b. The report shall also provide statistics on the following if they resulted in
an arrest or disciplinary referral:
(1) Liquor law violations
(2) Drug law violations
(3) Illegal weapons posses sion.
c. A statistical summary will also be provided, breaking down reported
crimes as occurring either:
(1) On campus
(2) In residential facilities for students on campus
(3) In non -campus buildings or
(4) On public property.
d. The report shall indicate if any of the reported incidents or other crime
involving bodily injury was a “hate crime.” Hate crime statistics shall
indicate the underlying hate crime and bias category in narrative format.
Hate crimes include the Clery Act crimes mentioned above, alon g with the
crimes of larceny theft, simple assault, intimidation and destruction/
damage/vandalism of property.
University of California, San Francisco
Police Department General Orders
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3. Timely Access to Information
In the event of a reported Clery Act crime that poses an on -going or serious threat
to the campus community , the UCSF Police Department shall follow the
procedures for timely notification outlined in General Order 6.3.5 , “Timely
Warnings.” Specifically, a Crime Alert bulletin will be disseminated through the
Listserv system.
4. Public Crime Logs
A dai ly log of crimes reported to UCSF Police Department shall be maintained
and made available to the public as detailed in General Order 8.5.17 , “Public
Crime Log (Clery Crime Log) .”
5.