Policy Text
University of California, San Francisco
Police Department General Orders
1
2.6 Fiscal Management
2.6.13 Emergency Purchasing Procedures (Revised: 11/15/10)
A. An emergency purchase may be warranted in circumstances that could not have been
reasonably foreseen that create a substantial risk of loss, damage, interruption of services
or threat to the public health or safety that requires prompt execution of a contr act to
remedy the condition.
B. In the event an emergency purchase is required, the Chief of Police must contact the
Senior Vice Chancellor for Finance and Administration to secure verbal authorization to
secure goods or services on an emergency basis. W ithin 24 hours of the emergency
purchase, the Chief of Police must prepare and submit written documentation noting the
nature of the emergency, description of the goods or services, the procedures followed to
obtain the goods or services, the vendor, accou nt number and any line item budget
adjustments required.
C. The written request for emergency purchase must be approved in writing by the Chief of
Police, the SVC FAS and attached to the invoice prior to payment. No invoice for goods
or services procure d on an emergency basis shall be paid without this signature
authorization.
D. In the event of a declared emergency or disaster, procedures outlined in the UCSF
Emergency Response Management Plan shall be followed.