Policy Text
University of California, San Francisco
Police Department General Orders
2.6 Fiscal Management
2.6.8 Gasoline Magnetic Keys and Credit Cards (Revised : 11/15/10 )
A. Most UCSF Police Department vehicles are assigned a magnetic fuel key for use at City
and County of San Francisco Central Shops fueling stations. If the gas keys are lost,
missing or inoperative; if the Sentry malfunctions or if there is a power outage, etc.,
notify the on -duty supervisor, Watch Commander or sergeant immediately.
B. The UCSF Police Department also maintains gasoline cred it cards for the purchase of
gasoline only. Use of the University credit cards to purchase gas will be on an emergency
basis only (e.g., for lost magnetic key, power outage, failure of magnetic key) and should
be authorized by a supervisor, Watch Commander , or sergeant. Utilization of gasoline
credit cards for emergency vehicle repairs shall be authorized by the on -duty Watch
Commander, with notification to the Office of the Chief of Police no later than the
morning of the next regular business day.
C. Each Department vehicle shall have a gasoline credit card assigned to it. The credit card
shall be kept in the vehicle to which it was assigned. Only purchases relating to the
assigned vehicle may be made with the credit card.
D. Gasoline credit card user s shall ensure the following information is on the original credit
card slip:
1. Vehicle number
2. Date of purchase
3. Gasoline amount and dollar value
4. Purchaser's initials.
E. The gasoline credit card receipt issued at the time of purchase shall be forwarde d to the
Finance Administrative Assistant by the employee making the purchase.
F. All personnel operating Department vehicles shall ensure the gas tank is, at minimum,
above half -full at the end of his/her shift or assignment.
G. Gasoline magnetic keys and credit cards shall be used only for University business and
shall not be used for personal purchases.