Policy Text
University of California, San Francisco
Police Department General Orders
2.6 Fiscal Management
2.6.5 Accounting System Elements (Revised : 11/3/25)
The UCSF Police Department’s fiscal activity is managed via several accounting and budget
planning tools housed at the FAS Controller’s Office, Supply Chain Management, Budget Office
and Finance Service Center:
System Role
BearBuy Purchasing
MyExpense Employee reimbursement
PeopleSoft Accounting and cost transfers
GL Verification Ledger reconcilia tion, validation
MyReports Financial reporting
UPLAN Budget development
OLPPS and PATH Payroll – Appointments
MyTime Payroll – Timekeeping
In concert, these systems track the activities of all accounts authorized by the SVC FAS They
ensure expenditures are processed and verified timely, statements are accurate and remaining
balances for the current and annual fiscal period are clearly stated.
While financial statements are produced monthly (by the tenth business day of each mo nth for
the prior month), data is available for rapid retrieval and ad hoc analysis at any time.
Policies related to fiscal compliance are maintained by the UCSF Controller’s Office.