Policy Text
University of California, San Francisco
Police Department General Orders
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2.3 General Management
2.3.2 Administrative Reporting (Revised: 7/18/18)
Administrative reports are derived from the Records Management S ystem (RMS) , as well as
from supervisors’ daily logs, D epartment actio n plans and performance reports and related
criminal justice system data gathering. All personnel have access to the reports described within
this General Order.
Reports are generally available on demand , although some reports are compiled on a regular
basis. A compr ehensive list of these reports titled “Required Reports” is maintained by the PSD
Commander . This list includes, but is not limited to , the following reports:
A. Daily Logs
1. The Briefing Summary Report is reviewed at the beginning of all shifts during the
respective team or work unit briefings.
2. The Watch Commander completes a Daily Shift Log highlighting deployment and
vehicle assignments, significant events, shift training, citizen ride -along s and
personnel absences.
B. Monthly Reports
1. The Uniform Crime Report is a summary of jurisdictional Part I and II crime and
activity and is produced monthly by the Field Services Division (FSD). A master
copy of this report is kept on file in the RMS.
2. The Chief of Staff will prepare a monthly Department Performance Report for the
Chief of Police updating progress on Police Department goals, objectives, action
plans and performance measures. This report is essentially a combined statistical
analysis of the monthly performance reports pro vided by Unit and Division
Managers. This report contains a report related to calls for service, dispatch and
response times by the FSD.
C. Quarterly Reports
A quarterly customer satisfaction survey report is produced by the Crime Prevention Unit
and su bmitted to the Chief of Police no later than the last day of the month following the
close of the quarter. Quarterly customer service reports highlight the quality of
performance of the respective D ivision and alert the Chief of Police to any significant
issues on the horizon.
D. Annual Report
The Police Department will produce an annual report of significant activities for
distribution to the Senior Vice Chancellor of Financial and Administrative Services, the
UC Office of the President and the UC Coordin ator of Police Service. The annual report
will be prepared by the Crime Analyst with oversight by the Investigations Lieutenant
University of California, San Francisco
Police Department General Orders
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and will hig hlight department services and significant events, provide crime prevention
information and inform citizens how they can get involved with the Police Department.