Policy Text
University of California, San Francisco
Police Department General Orders
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2.2 Written Directives
2.2.1 Written Orders and Memoranda (Revised: 12/23/19 )
A. Policy and Purpose of Written Directives
1. The Universitywide Police Policies and Administrative Procedures Manual is
established by the University of California Office of the President and is,
therefore, applicable to the UCSF Police Department. These system -wide policies
are incorporated into the Universitywide Po lice Policies and Administrative
Procedures. General University policies include the UC Staff Personnel Policies,
Business and Finance Bulletins and Accounting Manuals.
2. A General Order is a written directive of a permanent nature that pertains to
subjec ts such as organization, procedures, rules of conduct and/or anything else in
the nature of policy and procedure that is of importance to a broad segment of the
Department.
3. A Special Order is a written directive of limited duration with explicit dates ( or
circumstances) during which it is valid. Special Orders will pertain to temporary
matters designed to cover a special occurrence or event and will be issued with a
specific expiration date.
4. A Personnel Order will announce appointment of new personnel, transfers, special
assignments, deaths, funerals, shift assignments, promotions, examinations,
citations or other personnel matters.
5. UCSF Administrative Policies are rules of conduct and specific guidelines to
which all UCSF faculty, staff and students must adhere. They specify both
required and prohibited conduct by all UCSF faculty, staff and students.
6. Personnel Policies for Staff Members (PPSM) delineate the employment
relationship between unrepresented staff members and the University o f
California. These policies describe certain rights, benefits and expectations which
encourage professionalism, service and contribution. These policies do not apply
to personnel who are covered by a Memorandum of Understanding with an
exclusive bargaining agent.
7. Instructional materials, including the Field Training Manual, and training
bulletins are designed to provide technical information.
8. Section Manuals are designed for specific sections and contain technical
information unique to those units.
9. Memoranda are formal or informal written documents used to clarify, inform or
inquire. Memoranda disseminate information that does not warrant a general
order.
10. Electronic communications such as voicemail and email are available for
personnel use as authorized by UCSF policy and are restricted to business use
only.
University of California, San Francisco
Police Department General Orders
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B. Authority to Issue
1. Universitywide Police Policies and Procedures are issued by the Office of the
President and are intended to maintain the high standards of the University o f
California Police Department for all system -wide campuses.
2. General Orders are issued by the Chief of Police to announce organization -wide
policies and procedures that are applicable for the indefinite future. General
Orders will be submitted to the C hief of Police thr ough the Professional Standards
Division ( PSD) Commander . The Chief of Police or designee shall be responsible
for the preparation and maintenance of written directives. The Chief of Police has
the authority to issue , modify approve, revi se, or deny all orders.
3. Special Orders must be signed by and issued under the authority of the Chief of
Police. Special Orders concerning particular events or subjects under the
command of Division Managers should be prepared by that level of command an d
submitted to the Chief or designee for approval. Special Orders will be submitted
to the Chief of Police thr ough the PSD Commander .
4. Personnel orders involving appointment of new personnel, promotions,
suspensions and terminations must be signed by the Chief of Police. All other
personnel orders may be issued by division commanders when appropriate.
Originals or copies of signed Personnel Orders will be sent to the Office of the
Chief for personnel records. Any University personnel action forms must be
signed by the Chief of Police.
5. UCSF Administrative Policy Coordinator and Office of the Chancellor: reviews,
edits and finalizes all content of the Administrative Policies; coordinates review
of policy drafts among specified units and the Vice Chancello rs; distributes
updates via the electronic Listserv; and oversees website maintenance.
6. Personnel Policies for Staff Members that requires any variance from the policies
must be approved by the President or, where indicated by delegation of the
Chancello r, Laboratory Director, or Senior Vice President of Business and
Finance.
7. Instructional materials and training bulletins will be approved by the Chief of
Police or designee prior to dissemination. A copy of approved instruction
materials and training bu lletins will be sent to the PSD Commander for
documentation of Department -wide training.
8. Memorandums may be utilized by all Department personnel.
9. Patrol Information bulletins shall be disseminated by patrol to relay critical
information to other patr ol staff personnel. Patrol Information bulletins can be
generated by any member of the police staff with the approval of a supervisor.
10. Section Manuals are issued by the Division Manager upon approval of the Chief
of Police. The Division Manager will en sure each Section has an updated copy of
their manual available at all times. A copy of new or updated procedures will be
sent to the PSD Commander after it has been approved by the Chief of Police.
11. Voicemail and email are available to personnel.
University of California, San Francisco
Police Department General Orders
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a. Personnel with voicemail, email and/or access to the Internet shall ensure
that the access to their information is password protected.
b. Personnel are cautioned against leaving an active computer terminal on