Policy Text
CATEGORY DATE ADOPTED LAST REVIEW
2 01/24/2011 07/30/24
TUSTIN POLICE DEPARTMENT
STANDARD OPERATING PROCEDURES
SS705 - Forms 1 SS705 FORMS
SS705.1 PURPOSE AND SCOPE
The purpose of this procedure is to describe the process for establishing a Forms Committee and
following proper guidelines to ensure all forms are current and updated.
SS705.1.2 ACCREDITATION STANDARDS
This procedure pertains to the following CALEA Standards : 11.4.2
This p rocedure pertains to the following General Orders: N/A
SS705.2 PROCEDURE
SS705.2.1 FORMS COMMITTEE
A Forms Committee comprised by various department personnel has been established , with the
Records Supervisor serving as the chairperson for this committee. The chairperson is responsible
for overseeing the creation , modi fication, review and approval for all forms used by the
department.
SS705.2.2 FORMS CREATION AND CHANGE PRO CESS
All employees are encouraged to recommend new forms or changes to existing forms when the
result of such action will lead to a more efficient or effective manner in which we conduct business.
Recommendations are made to the Records Supervisor via the employee’s chain of command.
When a new form is proposed, or an existing one needs updating the following protocol is to be
followed:
a) The form is circulated to concerned or related employees for their input ;
b) The c ommittee discuss es the proposed form or recommended changes;
c) The form is forwarded for review and approval by the Chief of Police, or their designee
via the appropriate chain of command for ;
d) Upon approval, the form is forwarded for printing or updating ;
e) When the form goes into circulation , a notification indicating the introduction of, or
changes to the form will be sent to department personnel ;
f) The notification will indicate the destruction of all former versions of the form;
g) For control purposes, t he Records Unit will maintain a forms book with a copy of the new
or updated form version .