Policy Text
CATEGORY DATE ADOPTED LAST REVIEW
3 01/24/2011 06/01/201 6
TUSTIN POLICE DEPARTMENT
STANDARD OPERATING PROCEDURES
SS702 – Property Retained for Department Use 1 SS70 2 PROPERTY RETAINED FOR DEPARTMENT USE
SS.702.1 PURPOSE AND SCOPE
The purpose of this procedure is to describe the process for the retention of a weapon , firearm or
other property which has been designated for destruction for departmental and/or education al
program use.
SS.702.1.2 ACCREDITATION STANDARDS
This procedure pertains to the following CALEA Standards : 84.1.4
This p rocedure pertains to the following General Orders: §804
SS.702.2 PROCEDURE
The Gang Unit Supervisor or hi s/her designee , or a department Rangemaster , may request
certain weapons designated for destruction to be retained for department use , or to be disp layed
in the Gang Unit Display Box for educational purposes.
California Penal Code 12030(b) clearly states, “Any law enforcement agency which has custody
of any firearms, or any parts of any firearms, which are subject to destruction as required by this
chapter may, in lieu of destroying the weapons, retain and use any of them as may be useful in
carrying out the official duties of the agency.”
The Gang Unit Supervisor or Rangemaster may request the Property & Evidence Unit retain a
particular weapon fo r departmental use or display purposes. The S upervisor or Rangemaster will
prepare a memo to the Division Commander with over site of the Firearms Training Unit for
approval and authorizing signature describing the weapon to be retained and the reason for
retention . Once approved, the Property & Evidence Supervisor and/or Technician will go into
UPROP and update the location of the weapon in the Records Management System. An
additional entry will be made in the Automated Firearms System (AFS) , by the Record s Unit,
listing the weapon as an Institutional Firearm.
Weapons retained for instructional or display use will be disable d by a department armorer prior
to being put in the Gang Unit Display Box or used in any other educational display . When the
weapon is no longer needed for department use , it will be destroyed and the appropriate RMS
and AFS notifications will be made.
All original documentation related to the retained weapon and/or ultimate destruction must be
scanned into Laserfic he and then filed in the original CR# report file located in Records. A copy
of all documentation is kept in the Property & Evidence Unit in the weapons retention binder.
CATEGORY DATE ADOPTED LAST REVIEW
3 01/24/2011 06/01/201 6
TUSTIN POLICE DEPARTMENT
STANDARD OPERATING PROCEDURES
SS702 – Property Retained for Department Use 2 A detective from another unit (General Investigations, Special Investigations, SED or Gangs) may
request certain property designated for destruction be retained for department use, with the
written approval of the Unit Supervisor, or his/her designee. An Authorization for Disposal or
Release of Property form must be completed and the ap propriate box under the heading,
Retention of Property shall be checked. A notation shall be made on the form as to which unit is
receiving the property and a signature obtained from the receiving party.
The Property and Evidence Specialist shall update the Records Management System (RMS) to
reflect the new location.