Policy Text
CATEGORY DATE ADOPTED LAST REVIEW NEXT REVIEW
4 01/24/2011 11/01/201 7 11/01/201 9
TUSTIN POLICE DEPARTMENT
STANDARD OPERATING PROCEDURES
SS510 - Records Distribution 1 SS510 RECORDS DISTRIBUTION
SS510.1 PURPOSE AND SCOPE
The purpose of this procedure is to establish guidelines for distributing records.
SS510.1.2 ACCREDITATION STANDARDS
This procedure pertains to the following CALEA Standards: 61.3.1, 82.1.1, 82.2.4
This procedure pertains to the following General Order(s): 806
SS510.2 PROCEDURE
Distribution or routing of police reports is a vital function of the Records Unit. The following is a
guideli ne for the distribution of standard police documents.
REPORT DISTRIBUTION
Adult Arrests (Citation/Bookings) Orange County District Attorney
Child Abuse Reports (CAR) Social Services
City Property Damage City of Tustin Field Services/City Risk Manager
Court Order Violation (Custody) Orange District Attorney Family Violence Unit
Death Orange County Coroner
Driving Under the Influence Department of Motor Vehicles
Graffiti City of Tustin Field Services
Juvenile Arrests Orange County Juvenile Probation
Misdemeanor Tustin City Code Violation City Attorney
Towed Vehicle Traffic Unit
Traffic Collision/Traffic Collision with damage
to City property California Highway Patrol/City of Tustin
Engineering Department / Field Services/ HR Risk
Manager
All reports , with the exception of reports related to traffic events , are routed to the General
Investigations Unit for case assignment and additional distribution if necessary. Each Police
Support Specialist will complete an entry in the Share point system for each report processed.
Below is an example of the Sharepoint screen and completed as follows:
CATEGORY DATE ADOPTED LAST REVIEW NEXT REVIEW
4 01/24/2011 11/01/201 7 11/01/201 9
TUSTIN POLICE DEPARTMENT
STANDARD OPERATING PROCEDURES
SS510 - Records Distribution 2
a. CR# is the case report number. Record processed report number here.
b. Indicate whether the report is an ORIGINAL (ORIG) or SUPPLEMENTAL (SUPP).
c. Indicate all units where the report will be routed, i.e. INVESTIGATIONS (INV), GRADE or
TRAFFIC (TRAFF).
1) Investigations is the unit mainly routed to .
2) GANG is marked when requested by an Officer or if the ‘Gang Involvement’ box is
checked on the report.
3) TRAFF is marked when a report contains only vehicle code violation s.
d. Indicate what type of crime or incident occurred. These may be defined by code sections,
i.e., PC 211 or type of incident, i.e., Missing Person.
e. The respective unit Sergeant (i.e. GI, GRADE , or Traffic) will complete the case
assignment of the report .
Records personnel should always review the tan Report Tracking form that accompanies each
report to ensure addition al routing is completed .