Policy Text
CATEGORY DATE ADOPTED LAST REVIEW
2 01/24/2011 08/05/2022
TUSTIN POLICE DEPARTMENT
STANDARD OPERATING PROCEDURES
SP600 – Special Events Planning 1 SP600 SPECIAL EVENTS PLANNING
SP600 .1.1 PURPOSE AND SCOPE
This procedure establishes guidelines for planning and responding to special events and the
logistical readiness for said events including security and traffic control .
SP600 .1.2 ACCREDITATION STANDARDS
This procedure pertains to the following CALEA standards: 22.2.5 , 46.2.6 , 46.2.7
This procedure pertains to the following General Orders: N/A
SP600 .2 DEFINITIONS
Special Event : Any organized formation, parade, procession or assembly which may include
people, animals, vehicles, or any combination thereof, which is to assemble or travel in unison on
any street or any other public property which does not comply with normal or usual traffic
regulations or controls (examples include concerts, parades, fairs, festivals, demonstrations,
block parties, community events, mass participation sports, such as marathons, running events,
bicycl e races or tours) and VIP or dignitary visits.
Event Sponsor : The person or group hosting, promoting, sponsoring or requesting police
service s related to an activity or event .
VIP: High -ranking governmental officials, domestic or foreign dignitaries, or any individual
determined as high profile by the Chief of Police or their designee .
SP600 .3 PROCEDURE S
SP600 .3.1 SPECIAL EVENT REQUESTS
All requests for police services for special events should be forwarded to the Traffic Unit
Supervisor . This includes requests for police officers, police sergeants, police reserves ,
communications officers, police services officers, parking control officers, and cadets. The event
sponsor may be affiliated with the City or may be a private enterprise. The Traffic Unit Supervisor
should consult with Community Development to ensure the proper permits have been obtained
by the Event Sponsor, if applicable.
For requests involving VIPs , the department will take a supporting role and coordinate as needed
to augm ent the VIP’s private security detail .
CATEGORY DATE ADOPTED LAST REVIEW
2 01/24/2011 08/05/2022
TUSTIN POLICE DEPARTMENT
STANDARD OPERATING PROCEDURES
SP600 – Special Events Planning 2 SP600 .3.2 SPECIAL EVENT STAFFING AND COST ESTIMATES
Upon receipt of a request for police services, the Traffic Unit Supervisor or his/her designee
should determine the nature and type of resources necessary to sufficiently staff and police the
event. A preliminary estimate of the services necessary, including the number of hours within the
given job classification and cost estima tes may be forwarded to the event sponsor.
a) The Event Sponsor may be responsible for the Department’s cost of planning, staffing and
any resources utilized for special events.
b) On-duty personnel may be used for planned special events when their use will not create
an unreasonable or adverse impact on the normal operations of the Department.
c) The Department reserves the right to decline to participate in a special event or to regulate
the event so it does not create an unreasonable burden on City or Department resources.
The Police Department will consider staffing special events on a first -come -first-served
basis. The Department reserves the right to withdraw from or modify our participation in a
special event when it is in the best interest of the City and De partment to do so.
d) It will be the responsibility of the Event Sponsor to secure all necessary and required
inspections, permits, and licenses before final approval of the event is granted.
e) Any dispute over the need of projected services should be directed to the Chief of Police
via the chain of command .
SP600 .3.3 SPECIAL EVENT INCIDENT COMMANDER
Upon determining that a special event is going to occur, an Incident Commander (IC) will be
assigned and he/she should develop and complete an operational plan.
The operational plan should follow ICS and NIMS guidelines to include, but is not limited to, the
following:
a) Designation of the Incident Commander/Police Event Coordinator ;
b) Personnel assigned with call signs ;
c) Event Sponsor or contact person(s) ;
d) Nature of the event and hours of operation ;
e) Location of event ;
f) Logistical requirements :
1. Vehicle/equipment needs ;
2. Relief of employees who are on scene for extended periods ;
3. Meal and/or water breaks .
g) Radio Communications ;
h) Appropriate uniform(s) ;
i) Written estimate of traffic, crowd control and crime problems expected for the event ;
j) Contingency plan for traffic direction and control ;
k) Use of specialized equipment such as bicycles and motorcycles ;
CATEGORY DATE ADOPTED LAST REVIEW
2 01/24/2011 08/05/2022
TUSTIN POLICE DEPARTMENT
STANDARD OPERATING PROCEDURES
SP600 – Special Events Planning 3 l) Coordination with other City Departments , Orange County Fire Authority, and external law
enforcement agencies to include FBI, Secret Service, Orange C ounty Sheriff ’s
Department , and surrounding agencies for potential mutual aid ;
m) The function/responsibility of assigned personnel ;
n) Location of the necessary posts such as command, s ecurity, press, arrestee holding, etc. ;
o) Contingency plans for response to civil disobedience/unlawful behavior and the