Policy Text
CATEGORY DATE ADOPTED LAST REVIEW
2 01/24/2011 07/30/24
TUSTIN POLICE DEPARTMENT
STANDARD OPERATING PROCEDURES
AD102 - General Management 1 AD102 GENERAL MANAGEMENT
AD102 .1 PURPOSE AND SCOPE
This procedure establishes guidelines for managing the department’s administrative reporting
program. The reports identified in this section provide information concerning the department’s
day-to-day operations and provide a mechanism to report activities occurring outside the
immediate structure of the depart ment.
AD102 .1.1 ACCREDITATION STANDARDS
This procedure pertains to the following CALEA standards: 11.4.1 , 11.4.2, 11.4.3 , 15.1.3, 43.1.3,
45.1.1, 45.2.2 , 45.2.4, 46.1.8, 46.1.9, 52.1.5, 55.1.2
This procedure pertains to the following General Orders: N/A
AD102 .2 REPORT AND ACTIVITY MANAGEMENT
The department utilizes the PowerDMS management system to track periodic reports, reviews,
and activities mandated by applicable CALEA standards. The system is managed by the
Accreditation Manager. Additional administrative reports and reviews are prepared at the direction
of the Chief of Police, or their designee.
Within each section, the assigned supervisor shall complete the administrative report(s) the
department requires to record and track activity with in their respective area of responsibility. For
purposes of this procedure, administrative reports include, daily, weekly, twice monthly, monthly,
quarterly and annual reports. Each report shall be routed to the appropriate recipient through the
chain of command. The Accreditation Manager will coordinate a review of the report(s) for content
and to ensure they meet CALEA and organizational standards. If a report fails to meet standards,
the Accreditation Manager will send the report back to the originato r with a note explaining the
deficiency.
This procedure refers to the following list of administrative reports:
REPORT FREQUENCY PURPOSE RESPONSIBLE DISTRIBUTION
PD Biennial Report Biennially Accountability Field Support
Division
Manager Department
Employees; City
Council; City
Mgmt Staff;
Chamber of
Commerce; TPD
Website
Department Monthly
Report Monthly Information Office of the
Chief of Police City Manager;
City Council
Bureau Monthly Reports Monthly Information Bureau
Commanders Chief of Police
CATEGORY DATE ADOPTED LAST REVIEW
2 01/24/2011 07/30/24
TUSTIN POLICE DEPARTMENT
STANDARD OPERATING PROCEDURES
AD102 - General Management 2 Unit Monthly Reports Monthly Information Assigned
Supervisor Bureau
Commander
Accounting of Agency
Cash Activities Quarterly Accountability Finance
Department Director of
Finance
Evaluation of
Probationary Employees Semi -Annually
and
Annually Accountability Assigned
Supervisor Professional
Standards
Division; Human
Resources
Employee Performance
Evaluations Annually Accountability Assigned
Supervisor Professional
Standards
Division; Human
Resources ; City
Manager’s
Office
Inspection to Determine
Adherence to Procedures
for the Control of
Property Semi -Annually Accountability Operations
Support Division
Manager Chief of Police
Inventory Verification
Audit Annually Accountability Property &
Evidence
Supervisor Chief of Police
Update Goals and
Objectives Annually Preparedness Bureau
Commanders All Police
Employees
Review of Specialized
Assignments Annually Accountability Professional
Standards
Division Chief of Police
Bureau budget
recommendations to
Chief Annually Preparedness Bureau
Commanders Chief of Police
Grievance Analysis Annually Accountability Professional
Standards
Division Chief of Police
Evaluation of Personnel
Early Warning System Annually Accountability Professional
Standards
Division Chief of Police
Documented Analysis of
Previous Year’s Pursuits Annually Accountability Professional
Standards
Division Chief of Police
Internal Affairs
Investigations Statistical
Summary Annually Accountability Professional
Standards
Division
Department
Employees;
TPD Website
Alternative Power Source
Testing Annually Preparedness Public Works
Department City Manager
RMS Password Audit Annually Accountability Records
Supervisor
Bureau
Commander
External Audit of Property
and Evidence Annually Accountability Operations Chief of Police
CATEGORY DATE ADOPTED LAST REVIEW
2 01/24/2011 07/30/24
TUSTIN POLICE DEPARTMENT
STANDARD OPERATING PROCEDURES
AD102 - General Management 3 (Conducted by a
supervisor not directly
connected with Property) Support Division
Manager
Unannounced
inspections of property
storage areas by the
Chief of Police or his/her
designee Annually Accountability Operations
Support Division
Manager Chief of Police
Strategic Plan Update Annually Preparedness Bureau
Commanders Department
Employees
Citizen Survey Biennial Information Chief’s
Advisory
Board Department
Employees; City
Council; City
Manager
Less lethal and
weaponless proficiency Biennial Preparedness Rangemaster Chief of Police