Policy Text
Revised December 2019 Property and
Evidence Cadet
Training
Manual
Revised December 2019 Property and Evidence Cadet Training Manual
Welcome to the property and evidence section. There will be 5 main tasks that you
will be required to maintain and make your own. These 5 things are : 1. The weekly lab run, 2.
Scanning all paperwork, 3. Upkeep and ordering of forms and certain supplies throughout the
department, 4. Bike and Bike donations, and 5. Discovery Requests and Burning CD/DVDs.
You will find that while these are your main resp onsibilities, there will be many numerous
other tasks you will be asked to perform. However, during your training we will focus on
these responsibilities.
While these 5 things are your main responsibilities, you will be called upon to help out
in the d aily tasks that are associated with Property and Evidence such as taking calls, property
releases to the public as well as property releases to Police personnel. Each item will be
mapped out in your training manual you will be required to master all these responsibilities.
It is important that you retain all the information presented to you in your training
and the ability to multi -task is essential. It is suggested you take notes are you go through
your training process so that you will have them to r eference back to later. Any concerns you
may have regarding your performance should be discussed with your Trainer or supervisor so
that those can be alleviated.
Your responsibilities and tasks are vital to not only the property room, but the police
depa rtment operations. You should not take these responsibilities lightly.
Revised December 2019 Phase One
Orientation
Your phase one training will consist of an orientation phase. The orientation
includes a tour of the property and evidence facility, and a familiarization of all
the basic office machines and the telephone system.
The “Explained” Boxes are to be signed off by the trainer and the trainee and
the “ Competent ” box should be signed off by the trainer when he/she feels you
have demonstrated a competent knowledge of the item .
Item Explained Competent
Tour of Property and
Evidence Facility
Security System
Property Lockers
Daily Tally Sheet
Knowledge of Machines:
Fax
Copy
Shred Bin
Printers
Laminating Machine
Telephone System
Paging System
Email
Revised December 2019 Phase Two:
Basic RMS -UPROP
During phase two of your training, you will be introduced to the basics of the
Records Management System (RMS). You will learn how to log into the system
and the basic operations needed to function within the system effectively.
Additionally you will start putting this knowledge to practical use by le arning to
update property entries.
Item Explained Competent
Log on/Log off
Procedure
Explanations of RMS
functions
Menus
Quick Options
UPROP
Various Types of
Property
Updating Property
Locations
Checking Property Out
Checking Property In
Filing of Property
Reports
Revised December 2019 Phase Three:
Telephone and Counter Protocol/Releasing Items to
Owners
During phase three of your training, you will learn how to answer phones and
handle people at the front counter (this includes Police personnel and citizens at
the front counter). You will learn how to go about releasing property to owners
as well as the proper steps in determining if a person can get his property back.
This will include the difference between found/safekeeping and evi dence and
what to do in each case.
Item Explained Competent
Found/safekeeping vs.
Evidence
Telephone Courtesy
What to ask
Releasing Property
Making Appointments
for release
Revised December 2019
Phase Four :
Duplicating, Laserfiche, Discovery Requests
During phase four of your training, you will learn how to duplicate and label
video and audio materials from a variety of formats. You will learn how to use
these skills to comply with the formal Discovery Requests that come from court.
You will also lea rn how to print photos from the digital cameras. Additionally
you will learn the procedure for completing a discovery request and how to scan
paperwork into Laserfiche .
Item Explained Competent
How to copy Cassettes
to CD
How to copy VHS tapes
How to copy CD and
DVD discs
How to copy a floppy
disc
How to Label the Copies
How to scan into
Laserfiche
How to complete a
discovery Request
Revised December 2019 Phase Five:
Lab Run
During Phase five of your t raining you will learn how to complete a lab run from
start to finish. This will include learning where to obtain the information on
what to take. How to pull the items check them out and create a list of the
items for the lab. You will also learn how to get to the lab. How to receive the
items from the Orange County Crime Lab (OCCL), check the items back into our
property room and put them away. You will also learn how to fill out a property
report and tag for items that are coming straight from the lab to us for the first
time.
Item Explai ned Competent
Where to obtain info for
property that needs to
go to the lab
How to check out items
Create list for OCCL
Transport to OCCL
Bringing items back and
restoring them
Filling out a property
report
Filling out a property tag
Revised December 2019 Phase Six