Policy Text
CATEGORY DATE ADOPTED LAST REVIEW NEXT REVIEW
2 01/24/2011 06/01/201 9 06/01/20 20
TUSTIN POLICE DEPARTMENT GENERAL ORDERS
______ ______________________
1054 - Modified Duty Assignments 1 POLICY 1054 MODIFIED DUTY ASSIGNMENTS
1054.1 PURPOSE AND SCOPE
The purpose of this policy is to establish procedures for assigning employees to modified duty.
The City’s modified duty program is also outlined in the Personnel Rules, Section 8, G1(d).
Where a conflict exists between items stated in a provision of this policy and the City’s Personnel
Rules, The Personnel Rules shall prevail. Temporary modified duty assignments may be
available to employees who have incurred a duty -related illness or injury and, due to restrictions
or limitations, are unable to perform their regular assigned duties. Non -duty related illnesses or
injuries may also be considered fo r eligibility in accordance with this policy. Eligibility for modified
duty assignments is subject to the approval of the Chief of Police or his/her designee and the City
Human Resources Department .
Modified duty assignments are intended to provide an employee with the ability to continue
working within the limits of his/her restrictions and limitations on a temporary basis while providing
the Department with a productive employee during the interim period.
The department, in conjunction with the City Human Resources Department, will engage in a
good faith interactive process to consider reasonable accommodations for any employee with a
temporary or permanent disability.
1054.1.1 ACCREDITATION STANDARDS
This section pertains to the following CALEA St andards: 22.2.2, 22.2.4, 22.3.2
This policy pertains to the following Standard Operating Procedures: N/A
1054.1.2 DEFINITION
Modified Duty – A temporary, limited -term assignment not requiring performance of the full
range of duties associated with the regular job classification. Modified duty may also be termed
as light duty assignments.
1054.2 LIMITATIONS
Modified duty assignments are a management prerogative and not an employee right. Modified
duty assignments shall be subject to continuous reassessment dependent upon department need
and the employee’s ability to perform in a modified duty capacity.
An injured employee may be offered a modified duty position outside of his/her normal
assignment or duties if it becomes available .
a) If an emplo yee cannot adequately perform in a modified duty assignment, such
assignmen t may be modified or terminated;
b) The lack of Department need or a change in priorities may result in the employee’s
removal from or modificatio n of a modified duty assignment;
CATEGORY DATE ADOPTED LAST REVIEW NEXT REVIEW
2 01/24/2011 06/01/201 9 06/01/20 20
TUSTIN POLICE DEPARTMENT GENERAL ORDERS
______ ______________________
1054 - Modified Duty Assignments 2 c) The department may place conditions as deemed appropriate upon any modified duty
assignment.
1054.2.1 SUPERV ISION OF MODIFIED DUTY EMPLOYEES
In the case where an employee’s modified duty assignment places him/her in a position outside
of his/her regularly as signed cha in of command, the immediate supervisor for the modified duty
assignment position will become the employee’s immediate supervisor for the term of the
modified duty assignment. The employee should make ever y reasonable effort to keep the
modified duty assignment supervisor and his/her regular duty assignment supervisor appraised of
his/her duty status.
1054.3 PROCEDURE
Employees may request assignment to modified duty by providing a signed statement from
his/her health care provider describing his/her restrictions, limitations, and expected duration to
the Professional Standards Division Commander , or his/her designee. The statement must also
indicate if the employee requires any workplace accommodations, mobility aids, or medical
devices.
The Professional Standards Division Commander , in conjunction with the City Human Resources
Department, will determine what modified duty assignments may be available based on the
needs of the department, limitations of the employee, and suitability of the emp loyee to work a
particular assignment.
1054.3.1 MODIFIED DUTY SCHEDULES
The schedules of employees assigned to modified duty may be adjusted to suit Department
needs at the discretion of a Division Commander.
The employee and his/her supervisors should be informed in writing of the schedule, assignment,
and limitations and restrictions as determined by the employee’s health care provider.
1054.3.2 ACCOUNTABILITY
The employee’s supervisor shall coordinate efforts to ensure proper time accountabil ity through
the Intime Scheduling Engine (ISE) and shall prompt the completion of a Personnel Action Form
(PAF) if appropriate .
a) An e mployee on modified duty as a result of an on -duty injury, is responsible for
coordinating required doctor visits and physical therapy appointments in advance with
his/her supervisor to appropriately account for any duty time taken. Doctor visits and
appointments for treatment of injuries or illnesses that are not work related shall be
arranged during off -duty time or ot herwise charged to an employee’s general leave;
b) An e mployee shall promptly submit a status report for each visit to his/her treating health
care prov ider and shall immediately notify his/her supervisor of any change in restrictions
or limitations as determined by his/her health care provider;
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