Policy Text
CATEGORY DATE ADOPTED LAST REVIEW NEXT REVIEW
4 01/24/2011 11/01/ 201 9 11/01/20 21
TUSTIN POLICE DEPARTMENT GENERAL ORDERS
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1036 - Time Keeping Procedures 1 POLICY 1036 TIME KEEPING PROCEDURES
1036.1 PURPOSE AND SCOPE
The purpose of this policy is to ensure the accurate reporting of employee work time for payroll
purposes.
1036.1.1 ACCREDITATION STANDARDS
This Section pertains to the following CALEA S tandards: N/A
1036.2 PROCEDURE
Electronic t ime sheets are retained in the Springbrook payroll system which is maintained through
the City’s Finance Department. Time sheets are completed via the Intranet by the employee, then
reviewed and approved by the ir first line supervisors, or their designees. The completed
timesheets are reviewed by the appropriate Unit/Division/Bureau supervisor or manager and
submitted electronically through Springbrook to City’s Finance Department.
1036. 3 RESPONSIBILITY FOR T IME KEEPING
Accurate work time reporting for payroll through the Springbrook payroll system is a t wo step
process involving the employee, their immediate supervisor, and the Unit/Division/Bureau
supervisor or manager.
1036.3.1 EMPLOYEE RESPONSIBILITY
Employees are responsible for completing the ir time sheet in the Springbrook payroll system for
each payroll period prior to the end of the period. Accessed through the Intranet, the employee
will enter their work hours, overtime, leave time, and any other adjustments which may occur for
the specific payroll period which may differ from their posted work hours in the ISE schedule.
Employees are responsible for the accurate and timely submission of electronic leave and activity
requests through ISE to track exceptions to their normally assigned work weeks to their
supervisors . Leave and activity requests are utilized by the first line supervisor to complete the
time sheet approval in Springbrook.
1036.3.2 SUPERVISOR RESPONSIBILITY
Supervisors and manage rs are responsible for reviewing and approving employee time sheets of
employees under their direct supe rvision or as assigned under the Springbrook payroll approval
backup list. Time sheet reporting should be confirmed with the ISE scheduling program and any
electronic leave and activity requests submitted by the employee for the pay period.