Policy Text
CATEGORY DATE ADOPTED LAST REVIEW
3 01/24/2011 08/05/2022
TUSTIN POLICE DEPARTMENT GENERAL ORDERS
______________________ _____________
700 - Department Owned and Personal Property 1 POLICY 700 DEPARTMENT OWNED AND PERSONAL PROPERTY
700.1 PURPOSE AND SCOPE
Department employees are expected to properly care for Department property assigned or
entrusted to them. Employees may also suffer occasional loss or damage to personal or
Department owned property while performing their assigned duty. Certain procedures are
required depending on the loss and ownership of the item.
700.1.1 ACCREDITATION STANDARDS
This section pertains to the following CALEA Standards: 43.1.4 , 84.1.1 , 53.1. 1
700.2 CARE OF DEPARTMENTAL PROPERTY
Employees shall be responsible for the safekeeping, serviceable condition, proper care, use and
replacement of Department property assigned or entrusted to them. An employee’s intentional or
negligent abuse or misu se of Department property may lead to discipline including, but not limited
to the cost of repair or replacement.
a) Employees shall promptly report through their chain of command, any loss, damage to, or
unserviceable condition of any Department issued prop erty or equipment assigned for
their use ;
b) The use of damaged or unserviceable Department property should be discontinued as
soon as practical and replaced with comparable Department property as soon as available
and following notice to a Supervisor ;
c) Department property shall only be used by those to whom it was assigned. Use should be
limited to official purposes and in the capacity for which it was designed ;
d) Depart ment property shall not be thrown away, sold, traded, donated, destroyed, or
otherwise disposed of without proper authority ;
e) In the event that any Department property becomes damaged or unserviceable, no
employee shall attempt to repair the property withou t prior approval of a supervisor .
700.3 FILING CLAIMS FOR PERSONAL PROPERTY
Claims for reimbursement for damage or loss of personal property should be documented on an
information report (TPD Form #100) detailing the circumstances of the loss or damage , cross
referenced with any related reports (i.e. Arrest Report, Crime Report, etc.). The information report
shall be submitted to the employee’s immediate supervisor for review and recommendation.
The supervisor shall direct an inter -com to the appropria te Division Commander, which shall
include the results of his/her investigation , and whether the employee followed proper
procedures. The supervisor’s report shall address whether reasonable care was taken to prevent
the loss or damage. Upon review by the Division Commander , and a finding that no misconduct
or negligence was involved, repair or replacement may be recommended to the appropriate
CATEGORY DATE ADOPTED LAST REVIEW
3 01/24/2011 08/05/2022
TUSTIN POLICE DEPARTMENT GENERAL ORDERS
______________________ _____________
700 - Department Owned and Personal Property 2 Bureau Commander . The Bureau Commander will direct a check request for reimbursement of
replacement or repair costs to the Finance Department.
The Department will not replace or repair luxurious or overly expensive items (jewelry, exotic
equipment, etc.) that are not reasonably required as a part of work.
700.3.1 REPORTING REQUIREMENT
A verbal report shall be mad e to the employee’s immediate Supervisor as soon as circumstances
permit. A written report shall be submitted before the employee goes off duty , or within the time
frame directed by the Supervisor to whom the verbal report is made.
700.4 LOSS OR DAMAGE OF PROPERTY OF ANOTHER
Officers and other employees intentionally or unintentionally , may lose or cause damage to the
real or personal property of another while performing their duties. Any employee who loses or
damages, or causes to be damaged, any real or personal property of another while performing
any law enforcement functions, whether in or outside the jurisdiction of the City of Tustin, shall
report it to his /her Supervisor.
700.4.1 DAMAGE BY PERSON OF ANOTHER AGENCY
If employees of another juris diction cause damage to real or personal property belonging to the
City, it shall be the responsibility of the employee present , or the employee responsible for the
property , to make a verbal report to his/her immediate supervisor as soon as circumstances
permit . The employee shall submit a written report before going off duty , or as otherwise directed
by the Supervisor.
These written reports, accompanied by the Supervisor’s written report, shall promptly be
forwarded to the appropriate Division Commander.
700.4.2 SUPERVISORY SETTLEMENT OF CLAIMS
Supervisors are authorized to settle claims at an amount of up to five hundred dollars ($500).
700.5 SPECIAL SURVEILLANCE / UNDERCOVER EQUIPMENT
The Special Operations Division Lieutenant or their designee shall be responsible for overseeing
and maintaining inventory of the department owned surveillance and undercover equipment. Any
department mem ber with an official need to use the surveillance equipment may contact the
Special Operations Division and request its use.