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______________________________ ____________ __________________________ _______________________________ General Order -B-1 1 of 6 Written Directive System TEMPLE TERRACE POLICE DEPARTMENT GENERAL ORDER EFFECTIVE DATE 03-28-2002 FILE INDEX NO. B-1 SUBJECT: WRITTEN DIRECTIVE SYSTEM INDEX AS: GENERAL ORDERS, GUIDELINES RESCINDS: 81-1 REVISES: B-1 DATE REVISED: 04/29/2016 DISTRIBUTION ALL MEMBERS I. PURPOSE: The purpose of this directive is to establish a writ ten direc tive system for the Depart ment. It is the intent of the Temple Terrace Police De partment to maintain an orderly written direc tive system to provide consistency in the D epartment's o rders, rules, and procedures. It is the Department’s practice to provide all members with access to these directives so they may be kept informed of departmental rules and regula tions, operational procedures, and other relevant guidelines. The Chief of Police is vested with the authority to issue, modify, or approve all departmental written directives prior to them becom ing effec tive. Division commanders are vested with the authority to issue, modify, or approve directives (e.g., divisional memoranda or a procedural order) that apply specifi cally to their component's operations provided such orders do not conflict with the Department's General Orders. II. SCOPE: All Members III. DISCUSSION: A well -organized written directive system pro vides an orderly mean s of writ ten commu nication and direc tion. The Department's system encompasses various direc tives that are distributed to all a ffected members. Written d irectives are stored in an authorized computer network. This network provides members with imm ediate access to these directives via assigned laptop and/or desktop computers. A copy of the writ ten directives will be maintained by the Professional Standards Sergeant or designee in case of a catastrophic network failure . ______________________________ ____________ __________________________ _______________________________ General Order -B-1 2 of 6 Written Directive System IV. DEFINITIONS: A. Authorizatio n Memos are memorandum completed by the Chief of Police or designee, which provides department members with specific authority or direction toward the completion of a designated act not requiring updates to established departmental procedures. B. Collecti ve Bargaining Agreement is a written contract governing specific issues between the Department and the Fraternal Order of Police Labor Unit and its members. C. Division Directives consist of specific written directives that apply to a certain component, and a re designed to establish procedures for use within that component that are not addressed in the Department's General Orders. Divisi on directives cannot supersede Department General Orders. Division Commanders may implement these procedural guides for use within their components. D. General Orders are written directives issued by the Chief of Police that establish proce - dure, rules or regulations for all department members. E. Instructional Materials consist of written directives, such as Training Bulletins or Legal Bulle tins that are designed to instruct members on changes in law or operational procedures. These may be issued by various agencies. Training Bulletins will be issu ed by the Chief of Police or d esignee. F. Memoranda consist of written communica tion that contains information, advisories, or an - nouncements of general or specific interest that do not change departmental procedures. Any member may issue memoranda. G. Personnel Rules and Regulations are a collection of C ity written directives used for the administration of personnel policies: e.g., classification plan, pay plan, vacation/sick lea ve provisions, etc., in lieu of or in addition to any current labor agreement. Human Resources, a separate City department , will issue these directives. H. Specia l/Emergency Orders are written directives issued by the Chief of Police or designee to initiate temporary revisions to a departmental directive, such as a General Order, to rescind a General Order, or to govern particular situations on a department level. Special /Emergency Orders apply to a ll Department mem bers V. PROCEDURE: A. The Temple Terrace Police Department's written directive system shall consi st of the following components: 1. General Orders a. To provide clear and understand able direction, General Orders contain specific elements designed to communicate their contents. These elements include: i. Purpose - a statement of the intent of the directive. ii. Scope - who the directive applies to. iii. Discussion - a summary of the intent of a directive and background infor mation relating to the matter. iv. Definitions - statements clari fying specific terms. v. Procedures - approved meth ods for handling, responding, or complet ing a specific task or activi ty. b. All General Orders will be indexed within the proper computer folde r and arranged by chapter according to the subject material. Any specific purge date will be designated. If no purge date is assigned, the o rder will remain in effect until rescinded by the Chief of Police. ______________________________ ____________ __________________________ _______________________________ General Order -B-1 3 of 6 Written Directive System c. General Or ders will use the approved header te mplate assigned by the Department and be accessed via the computer network. i. The header block will state