Policy Text
Revisions or additions are highlighted 1 (10/25/2023 ) ST. PETERS BURG POLICE DEPARTMENT
GENERAL ORDER
Subject: NATIONAL AND STATE CRIMINAL JUSTICE INFORMATION SYSTEMS
Index as: 911 Public Safety Telecommunicator FAC
CCH FCIC
CCIS FCIC Agency Coordinator (FAC)
CJNET Florida Crime Information Center (FCIC)
Comprehensive Case Information System (CCIS) MCT/MDT
Computerized Criminal History Mobile Computer Terminal (MCT)
Criminal Justice Network (CJNET) National Crime Information Center (NCIC)
DAVID NCIC
Death Master File (DMF) Telecommunication Systems
DMF Telecommunicator
Driver and Vehicle Information Database Teletype Messages
Emergency Contact Information (ECI) Test Query Records
Accreditation Standards: 81.2.8
Cross Reference: G.O. II -17, Computers, Software and Acceptable Use of Departmental Information Systems
CJIS Memorandum: 2013 -3 (January 2013)
§119.0712(2)(c), §322.20, §815.06 and §817.568, F.S.S .
15 CFR §1110.200
Replaces : G.O. III -08, National and State Criminal Justice Information Systems ( April 21, 2022 )
This Directive establishes how to obtain authorization for, and access to, national and state criminal justice information
systems. It also explains general procedures for transmitting and receiving messages via state and national criminal justice
information systems and requires the internal distribution of messages received via these systems. This Directive consists
of the following sections:
I. Policy
II. Definitions
III. CCIS, CJNET and FCIC/NCIC Authorization Procedures
IV. FCIC/NCIC Incoming Messages
V. FCIC/NCIC Outgoing Messages
VI. Computerized Criminal History (CCH) Information
VII. Driver and Vehicle Information Database (DAVID)
I. POLICY
A. No person will have access to or query any service of CCIS or CJNET without the written authorization of their
respective Bureau Assistant Chief or designee. Access to FCIC/NCIC requires FDLE certification, approval of the FCIC
Agency Coordinator (FAC) , and successful completion of the applicable training.
DATE OF
ISSUE EFFECTIVE DATE NUMBER
August 2017 Immediately III-08
Distribution: All Employees
General Order III-08
Revisions or additions are highlighted 2 (10/25/2023 ) B. All employees and applicants for employment are notified of their rights prior to being fingerprinted and/or prior to
a resubmission to establish a National Rap Back subscription. This notification incl udes the retention of fingerprints, privacy
policy and the right to challenge an incorrect criminal history record (See G.O. I II-08, National and State Criminal Justice
Infomation Systems_Attachment D ).
C. Department Coordinators for Electronic Access
1. A Terminal Agency Coordinator (TAC) will be appointed by the Manager, Emergency Communications Division
to serve as the point of contact and as a representative for the Department in matters relating to FCIC/NCIC with the Florida
Department of Law Enforcement (FDLE).
2. Each Bureau Assistant Chief will appoint two Point -of-Contact (POC) persons from their respective bureau (a
primary and an alternate) to process requests for access to secure applications on CJNET. On behalf of their respective
bureau, POCs will also act a s the Department’s representatives to FDLE on matters relating to CJNET.
3. A CCIS Administrator will be appointed by the Department to process requests for access and to resolve
questions related to the use of the CCIS.
4. CJNET, CCIS and FCIC/NCIC will be us ed for law enforcement purposes only and in strict compliance with the
rules and procedures of each respective data provider.
5. No person will query their own information through FCIC/NCIC for test purposes. FCIC/NCIC test records are
available for training purposes and are the only records which should be queried for training/testing purposes. (See G.O.
III-08, National and State Criminal Justice Information Systems_Attachment A ).
6. Non-sworn employees providing real -time information from federal, state, and local crime databases to public
safety personnel responding to the scene of an emergency must be certified by the Department of Health as a Public Safety
Telecommunicator (PST). All requests of this nature must be fulfilled via the PST -certified members of the Emergency
Communications Ce nter.
III. DEFINITIONS
A. 911 Public Safety Telecommunicator – A public safety dispatcher or 911 operator whose duties and responsibilities
include the answering, receiving, transferring and dispatching functions related to 911 calls; dispatching law enforcement
officers, fire rescue services, emergency medical ser vices, and other public safety services to the scene of an emergency;
providing real -time information from federal, state, and local crime databases; or supervising or serving as the command
officer to a person or persons having such duties and responsibil ities. However, the term does not include administrative
support personnel including, but not limited to, those whose primary duties and responsibilities are in accounting,
purchasing, legal and personnel.
B. Comprehensive Case Information System (CCIS) – A statewide court case information system that allows data
sharing with a government agency. It allows the ability to search by a name or case number and provides access to progress
dockets