ii-37TimeValidation

1 (09/09/2022) ST. PETERSBURG POLICE DEPARTMENT GENERAL ORDER Subject: TIME VALIDATION Index as: Adjusting Hours Kronos Professional Personnel Administrative Work Schedule Leave Request Scheduled Leave Classified Employee Overtime Time off Request Compensatory Time Pay Period Time Entry Exempt Employee Payroll Entry Time Verification Falsification of Time Records Payroll Procedures Work Schedules Flex Time Payroll Verification Accreditation Standards: 22.2.1 Cross Reference: Suncoast Police Benevolent Association (PBA), Sergeants and Lieutenants City of St. Petersburg Administrative Policies - Personnel/060000 Fair Labor Standards Act , #041201 Payroll Entry and Verification Replaces : G.O. II- 37, Check On/Off Procedures ( October 3 , 2016 ) This Order establishes check on/off procedures for all employees of the St. Petersburg Police Department. This O rder consists of the following sections: I. Definitions II. Time Keeping Procedures III. Requesting Scheduled Leave (Time Off) IV. Payroll Entry and Verification V. Classification of Working Hours VI. Special Situations I. POLICY A. It is the policy of the St. Petersburg Police Department that Kronos records will be accurate and reflect the actual time an employee works. B. Employees will adhere to all applicable laws, rules and regulations as they relate to time keeping and payroll procedures within the Rules and Regulations of the Personnel Management System and current collective bargaining agreements. C. Falsification of Ti me Records 1. Any employee that is alleged to have falsified time records (electronic or hand- written) may be subject to a criminal investigation of Fraud or Theft/Grand Theft. 2. Any employee that is found SUSTAINED for the allegation of Falsification as a result of a Command Review Board related to Falsified time records (electronic or hand- written), under this General Order, and/or under the City of St. Petersburg Rules and Regu lations of the Personnel Management System will be Terminated from employment with the City of St. Petersburg Police Department. DATE OF ISSUE EFFECTIVE DATE NUMBER April 2016 Immediately II-37 Distribution: All Employees General Order II -37 2 (09/09/2022) II. DEFINITIONS A. Adjusting Hours – Any adjustment of normally scheduled work hours in a given day. For example, if an employee is scheduled to work an eight -hour shift from 0800- 1600 hours and needs to change their schedule for work -related reasons, the schedule may be adjusted to 1000- 1800 hours, for a total of eight hours. B. Administrative Work Schedule – Is defined as a nine-hour work day with one- hour unpaid meal break . An example of an administrative schedule would be from 0800- 1700 hours, Monday through Friday. The Chief of Police, or designee, will delineate which Divisions or U nits will work an administrative work s chedule. C. Classified Personnel – Employment status given to a full -time employee in a classified position. For the purpose of this O rder, Officers, Sergeants and Lieutenants are examples of classified personnel. D. Compensatory Time – Hours earned in excess of forty (40) hours in a given pay week and used in a different pay week. 1. Only classified employees may be eligible to use compensatory time. 2. In the case of non- exempt employees, compensatory time may be ear ned provided both the employee and their supervisor agree that compensatory time is acceptable in lieu of overtime pay. In any case, the earning of compensatory time requires approval of a supervisor. 3. Sergeants and Lieutenants have the option of choosing Compensatory Time or Overtime for regular hours they work above forty (40) hours in a week. The following rules will apply: a. A maximum of forty (40) hours of Compensatory Time may be banked per quarter. b. If the Compensatory Time accrued is not used within the quarter it was earned, it will be paid out at the end of that quarter. 4. Professional employees are eligible to receive and accrue compensatory time on an hour -for-hour basis. E. Exempt Personnel – Employment status given to employees who are not classified, such as management personnel above the rank of lieutenant, who serve at the discretion of the Chief of Police. F. Flex Time – Hours worked in excess of a management employee’s normally scheduled shift on any given day , for a work -related purpose , and used on a different day during the same pay week. For example, if an employee is scheduled to work five eight -hour days but works ten hours the first day, they may flex the additional two hours to the next day , or any day during the week, and only work six hours. The total “ core” hours for the pay week must equal forty (40). G. Overtime – Work performed by eligible employees, including holidays, in excess of forty (40) hours in any one pay week. Overtime hours must be authorized by a supervisor. H. Pay Period – A period consisting of two consecutive pay weeks as defined by the City. I. Pay Week – A forty (40) -hour work week, Monday through Sunday. J. Professional Personnel – Within the St. Petersburg Police Department and as defined by the Rules and Regulations