ii-17ComputerAndSoftware

Revisions or additions are highlighted 1 (06/12/2023) ST. PETERSBURG POLICE DEPARTMENT GENERAL ORDER Subject: COMPUTERS , SOFTWARE AND ACCEPTABLE USE OF DEPARTMENTAL INFORMATION SYSTEMS Index as: Authorized Software Hardware Removable Media Backup, Data Use and Hardware, Computer Security CDs Internet, Use of Shareware Computer Laptop Computers SIM Computer Virus License Smart Cards Data Use and Backup Magnetic Tapes (USB, SCSI) Software Documentation Media Software Acquisition DVDs Mobile Computers Software, Computer Electronic Mail (Email) Mobile Public Safety (MPS) StPeteWiFi _MobileMe Agreement Electronic Messaging MPS Subscriber Identity Module (SIM) Email Network Transitory Electronic Message (Email ) FAC Network, Computer Unauthorized Data or Files FCIC Agency Coordinator (FAC) Operating System Wireless Usage Flash/Memory Cards (Sticks) Passwords Zip disks or drives Hard Drives Personally Owned Devices Accreditation Standards: 11.4.4, 41.3.7, 82.1.6 Cross Reference: G.O. III -8, National and State Criminal Justice Information Systems G.O. II -46 Securing and Protecting Physical and Electronic CJI Data ECD SOP IV -01 Service Channel Operations City Administrative Policies 070300, 070400, 070500, 070800 Chapter 119, Florida State Statutes Replaces : G.O. II -17 Computers, Software, and Acceptable Uses of Departmental Information Systems (December 5 , 2022) This Order establishes guidelines and procedures related to obtaining and operating hardware including mobile data terminals, software and the appropriate installation and use of these devices and programs. This Order consists of the following sections: I. Policy II. Definitions III. Purchase of Hardware and Software IV. Data Systems Ownership V. Laptop Computers VI. Wireless Usage Restricts/Logs VII. Electronic Mail and Messaging VIII. Use of the Internet IX. Service and Repair X. Enforcement DATE OF ISSUE EFFECTIVE DATE NUMBER November 2020 Immediately II-17 Distribution: All Employees General Order II -17 Revisions or additions are highlighted 2 (06/12/2023) I. POLICY A. It is the policy of the St. Petersburg Police Department to use all computers, computer software, networks and related devices in accordance with all applicable criminal and civil laws and City policies. Additionally, all licensing agreements delineated by the software publisher will be complied with. B. The Information and Technology Services Division (ITS) will perform periodic audits including, but not li mited to, hardware, software, Email , Internet use, etc., to ensure compliance with the policies contain ed within this Order. C. The St. Petersburg Police Department does not allow multiple concurrent sessions of Department information systems. II. DEFINITIONS A. Authorized Software – Software that: 1. Is purchased by the City or the Department , or 2. The City or the Department has a site license , or 3. Is in the public domain. B. Computer – An electronic device which uses a set of instructions (software) to perform various functions. C. Documentation – Written instructions and/or licensing that : 1. Accompanies software at the time of purchase, or 2. Is prepared by the ITS , or a supplier , that gives instructions or establishes the procedures to be followed when performing a function , or using an application provided by a computer or information system. D. Electronic Messaging – Any electronic mail service , including Email , which provides facilities for creating, transmitting, and displaying messages on computers; or the individual messages created using any electronic device through the use of such a messaging service or the Internet. E. Freeware – Computer software that is made available to computer users free , similar to shareware but with no cost associated at all. The software often has conditions attached ( i.e., the software cannot be modified, may be time limited, etc.). F. Hardware – Visible parts of a computer including desktop, mobile/laptop or handheld devices; usually includes the monitor, keyboard, installed or removable disk (hard) drive(s) and the housing which stores the internal components. Other hardware includes printers, m odems, wireless data cards, switches, cables, media storage devices and network equipment, etc. G. Laptop Computers – Laptop computers, also known as MDT, are portable computers that provide the user the opportunity to take it with the m for use in different environments . H. License – A written agreement by the software publisher and agreed upon by the software user, stating how the software may be used, the number of copies which may be made, how many users may use the software at any one time, and any other re quirement the software publisher wishes to be part of the agreement. There is usually implied agreement to the license requirements when the user breaks the seal to the software package or when a user selects the “I Agree” option during the installation of any software package or download. General Order II -17 Revisions or additions are highlighted 3 (06/12/2023) I. Media – Any removable or transportable data storage medium. Removable media examples include, but are not limited to: 1. CDs 2. DVDs 3. Flash/ Memory Cards ( Sticks) 4. Hard Drives 5. Magnetic Tapes