Policy Text
Revisions and modifications are highlighted 1 (12/13/2019) ST. PETERSBURG POLICE DEPARTMENT
INSTRUCTIONAL ORDER
Subject: ALLOCATION AND DISTRIBUTION OF PERSONNEL
Index as: Allocation of Personnel Distribution of Personnel Workload Assessment
Assignment/Availability Factor Personnel Allocation and Distribution
Distribution Specialized Assignment
Accreditation Standards: 17.2.2, 21.2.2 , 21.2.3, 21.2.4
Cross Ref erence: G.O. II -32, Specialized Assignments
Replaces : Chief’s Memo 19 -009_ I.O. V.6:2, Allocation and Distr ibution of Personnel _Interim
Change_April 25, 2019
This Order establishes requirements for regularly assessing the allocation and distribution of personnel throughout the
Department. It consists of the following sections:
I. Definitions
II. Allocation Procedures
III. Distribution of Personnel Resources
IV. Specialized Assignments
I. DEFINITIONS
A. Allocation – The determination of the overall numbers of personnel for the Department and for each organizational
component within the Department.
B. Assignment/Availability Factor – A ratio representing the total potential person days available compared with the
actual person days available for assignment (potential pe rson days minus time lost throu gh days off, leave, holidays,
training, etc.).
C. Distribution – The assignment of a given number of personnel within each organizational component according to
functional, spa tial and/or temporal workload demands.
D. Specialized Assignment – An assignment often characterized by increased levels of responsibility and specialized
training, but within a given position classification. Examples are: Field Training Unit, Special Operat ions Squad, K-9,
Downtown Deployment Team and specialized investigative positions.
II. WORKLOAD ASSESSMENT
A. A documented workload assessment of all organizational components is conducted as required by the Chief of
Police but no less than once every four years.
B. Commanders/M anagers are charged with assessing the allocation of personnel for their respective organizational
component.
DATE OF
ISSUE EFFECTIVE DATE NUMBER
August 2017 Immediately V.6:02
Distribution: All Employees
Instructional Order V.6: 02
Revisions and modifications are highlighted 2 (12/13/ 2019) C. Methodology
1. The primary consideration for allocation of personnel will b e workload assessment. The
Com mander s/Managers of the organizational component will consider:
a. The nature or number of tasks required of a position;
b. The complexity of the task(s);
c. The location of the task(s); and
d. The time required for completion of the task(s).
e. Other considerations may also be utilized such as, the assignment availability factor, Department goals and
objectives, and budgetary constraints .
2. In conjunction with the Department’s work load assessment, t he Command Staff will review the allocation of
personn el as well as the job descriptions of all members within their area every four years.
a. Changes in allocation of personnel will be reflected in annual budget documents, annual goals and
objectives and/or revised organizational charts.
b. In conjunction with the review of the allocation of personnel resources, the Command St aff will :
1) Review positions to determine whether they should be reclassified as civilian or sworn, as applicable.
2) Ensure job descriptions are current. Job descriptions are made available to all personnel via the City
of St Petersburg Intranet.
3. Command Staff will submit their conclusions and recommendations for distribution and/or allocation of
personnel to the Chief of Police.
D. The Fiscal Services Division shall maintain the position management system records which depict:
1. The number and type of each position authorized by the budget;
2. The location of each authorized position within the organizational structure; and
3. The current status of each authorized position , whether filled or vacant.
III. DISTRIBUTION OF PERSONNEL RESOURCES
A. The Department will reassess the distribution of personnel within organizational components on an as needed
basis, but no less then every four years . Changes will be reflected in budget documents, goals and objectives and/or revised
organizational charts.
B. Personnel allocated to an organizational component will be distributed in accordance with workload assessments.
IV. SPECIALIZED ASSIGNMENTS
A. During the annual budget process, each unit Commander/ Manager will conduct a review of any specialized
assignments under their command to determine whether those assignments should be continued.
B. The review should consider, at a minimum:
1. An evaluation of the initial problem or condition which required the implementation of the specialized
assignment;
2. A cost/benefit analysis of continuing the specialized assignment.
__________________________
Anthony Holloway
Chief of Police