Policy Text
Sari Francisco Police Department 3.04
GENERAL ORDER
PURCHASING POLICY AND PROCEDURES
This order describes the policy and procedures for requesting any Depqtrnent
expenditure of funds.
I. POLICY
A. AUTHORIZATION. It is the policy of the San Francisco Police Department
that all purchases and expenditures of funds for any purpose must have prior
written authorization from the Fiscal Division, except for items covered by
existing contracts or procedures (e.g., obtaining gasoline for City facilities or
ordering supplies fmm the Property Control Section). Any purchase of
equipment, supplies or services -(e.g., repair of machines and other
equipment, professional fees, etc.) without prior written authorization will
not be honored for payment.
11. PROCEDURES
A. REQUESTS. To request a purchase or to make an order, complete a
mworandum (SFPD 68) and include the following information:
1. Unit requesting. Include the address, room number, phone number and
contact person.
2 Description of item, equipment or service.
3. Reason the item, equipment or service is needed.
4. Vendor, address, phone number and contact person.
5. Cost.
8. APPROVAL. After approval of the commanding officer, forward the
memorandum and any documents to the appropriate deputy chief for
approval. After approval, the package of documents will be forwarded to the
. Fiscal Division.
C EMERGENCIES. If an emergency occurs during normal business .hours,
contact the Department's Accounting Office immediately. If the emergency
occurs during non-business hours,.contact the Operations Center and notify
the Accounting Office during the first hour of operation on the next business
by.